Temporary Administrative Assistant Job at Arnold Grounds Property Management in

Contract

Arnold Grounds Apartment Management is a mission-driven organization dedicated to creating and sustaining affordable housing that empower communities. We work closely with government agencies, nonprofits, and community stakeholders to ensure that housing is accessible and affordable for those who need it most. We are currently seeking a highly organized and motivated Administrative Assistant with previous affordable housing experience with project-based section 8 and tax credit programs.

Overview

Position Overview: Temporary Administrative Assistant will provide comprehensive administrative support to the Community Manager and Assistant Community Manager. This role requires a detail-oriented individual with a strong understanding of affordable housing, policies, and regulations. The ideal candidate will have excellent communication skills, the ability to multitask, and a passion for supporting affordable housing initiatives.

Key Responsibilities

• Primary assistant to the Community Manager
• Provide auditing functions in preparation for a MOR including file audits and file corrections
• Assist with resolutions of findings on Management and Occupancy Reviews
• Assist LIHTC properties with reporting to state agencies including file audits and responses, physical audit responses, monthly/quarterly reporting and assisting with data input to state website
• Review and monitor uploaded certifications in Onesite, review files for accuracy, and ensure proper forms are being utilized
• Manage incoming and outgoing communications, including phone calls, emails, and mail, ensuring timely and professional responses
• Maintain Income Limits and utility allowances for assigned properties
• Provide updated progress reports to the sites on file audits, EIV discrepancies

Qualifications

• Previous experience as an administrative assistant or in a similar administrative role
• Knowledge of affordable housing programs, regulations, and policies (e.g., Section 8, LIHTC, HUD programs)
• Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Ability to work both independently and as part of a team in a fast-paced environment
• High level of attention to detail and accuracy

Preferred Qualifications

• Previous onsite working experience as an Assistant Community Manager for affordable housing
• Experience with housing databases or software

What We Offer

• Comprehensive benefits package, including health insurance, retirement plans, and paid time off
• Opportunities for professional development and growth
• A supportive and collaborative work environment dedicated to making a difference in the community

Arnold Grounds is an Equal Opportunity Employer.

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