University of Idaho
Administrative Specialist II, 4-H AmeriCorps
University of Idaho, Moscow, Idaho, United States, 83843
Position Details
Position Information
Internal Posting?
Posting Number SP005030P
Position Title Administrative Specialist II, 4-H AmeriCorps
Division/College College of Agricultural & Life Sciences
Department UI Extension 4-H Youth Development
Location Caldwell, Off Campus Location - Caldwell R &E Center
Posting Context Statement
Position Overview
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include: Compose, proofread, edit and distribute a variety of business documents and routine reports Maintain schedules and event calendars Coordinate logistics for regular travel and meetings Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals Manage inventory Other duties as assigned Unit URL
https://www.uidaho.edu/extension/4h/programs
Position Qualifications
Required Experience
One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service Using computer software and applications for word processing, spreadsheets, email and internet research Balancing a workload of assigned tasks to meet multiple deadlines Required Education
High School Diploma or equivalent Required Other
Ability to work non-standard hours occasionally, including weekends and holidays as needed. Ability to travel for program commitments Must have a valid driver's license and ability to meet UI requirements for driving university vehicles Additional Preferred
Proficiency in Microsoft Office and/or Google Workspace Experience using computer information systems to manage finances, business processes, or records Demonstrated ability to collect, compile, and analyze data Familiarity with University of Idaho administrative programs and the 4-H AmeriCorps program at the state and national level Experience in marketing and public relations, including the use of social media platforms Bachelor's degree in Public Relations, Marketing, or a related field - or four years of equivalent professional experience Experience providing administrative support to multiple individuals in an office setting
Physical Requirements & Working Conditions
Degree Requirement Listed degree qualification is required at time of application
Posting Information
FLSA Status Non-Exempt
Employee Category Classified
Pay Range $20 per hour, or higher depending on education and experience.
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 09/24/2025
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Applications received by October 8, 2025, will receive first consideration.
If you would like to receive a full position description, please email Natasha Tienhaara at ntienhaara@uidaho.edu and request that one be sent to you.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Position Information
Internal Posting?
Posting Number SP005030P
Position Title Administrative Specialist II, 4-H AmeriCorps
Division/College College of Agricultural & Life Sciences
Department UI Extension 4-H Youth Development
Location Caldwell, Off Campus Location - Caldwell R &E Center
Posting Context Statement
Position Overview
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include: Compose, proofread, edit and distribute a variety of business documents and routine reports Maintain schedules and event calendars Coordinate logistics for regular travel and meetings Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals Manage inventory Other duties as assigned Unit URL
https://www.uidaho.edu/extension/4h/programs
Position Qualifications
Required Experience
One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service Using computer software and applications for word processing, spreadsheets, email and internet research Balancing a workload of assigned tasks to meet multiple deadlines Required Education
High School Diploma or equivalent Required Other
Ability to work non-standard hours occasionally, including weekends and holidays as needed. Ability to travel for program commitments Must have a valid driver's license and ability to meet UI requirements for driving university vehicles Additional Preferred
Proficiency in Microsoft Office and/or Google Workspace Experience using computer information systems to manage finances, business processes, or records Demonstrated ability to collect, compile, and analyze data Familiarity with University of Idaho administrative programs and the 4-H AmeriCorps program at the state and national level Experience in marketing and public relations, including the use of social media platforms Bachelor's degree in Public Relations, Marketing, or a related field - or four years of equivalent professional experience Experience providing administrative support to multiple individuals in an office setting
Physical Requirements & Working Conditions
Degree Requirement Listed degree qualification is required at time of application
Posting Information
FLSA Status Non-Exempt
Employee Category Classified
Pay Range $20 per hour, or higher depending on education and experience.
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 09/24/2025
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Applications received by October 8, 2025, will receive first consideration.
If you would like to receive a full position description, please email Natasha Tienhaara at ntienhaara@uidaho.edu and request that one be sent to you.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.