Overview
Receptionist role at Kelly. Location: Beaumont TX. Department: Administration/Accounts Payable. Position Overview: We are seeking a friendly and organized Receptionist to serve as the first point of contact for our customers. The Receptionist answers incoming calls, greets and directs visitors including vendor representatives to their meeting destinations, and provides telephone system support such as voicemail and speed dial programming. This position also manages conference and training room reservations using Outlook Calendar. Additionally, the Receptionist will assist the Accounts Payable department by answering vendor inquiries regarding invoice payment status and will collect, code, and mail freight invoices to Data Freight for processing.
Essential Duties and Responsibilities
- Telephones and Greeting: Answer incoming calls promptly, professionally, and courteously. Forward calls to the appropriate person and/or department. Greet and direct visitors and vendor representatives to their destinations.
- Telephone System Support: Instruct employees on telephone use. Program and maintain voicemail, speed dial, and other telephone features as required.
- Room Reservations: Reserve conference and training rooms efficiently using Outlook Calendar.
- Accounts Payable Support: Answer vendor calls regarding invoice payment status. Collect, code, and mail freight invoices to Data Freight for timely payment.
- General Support: Provide willing and proactive support to ensure smooth office operations.
Education & Experience
- High School diploma or equivalent required.
- Basic computer skills, including proficiency in MS Excel, Word, and Outlook.
- Must successfully pass a company drug screen, physical, and background check.
Physical Requirements
- Occasionally required to stand, walk, sit, use hands to manage objects/tools, reach with arms, climb stairs, stoop, kneel, or crouch, and communicate verbally.
- Must be able to occasionally lift and/or move up to 20 pounds.
- Specific vision abilities required: close vision, distance vision, color vision, and ability to adjust focus.
- Work environment noise level is usually moderate.
- A consistent and reliable on-site presence is essential.
Benefits and Employment Information
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.
About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.