MDI Access, Inc. is hiring: Administrative Assistant in Alsip

Industry: Electrical contracting, design, and consulting

Reports To: CEO

Job Type: Full Time

Salary: $55,000 to $65,000 depending on experience.

Overview

Our company is a leading electrical contracting, design, and consulting firm specializing in the development of data centers. We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support for the company, ensuring the smooth operation of the office. This position will also be the first point of contact for visitors and callers, providing a positive and professional image for the company.

Key Responsibilities

• Perform general administrative tasks such as filing, data entry, and document preparation.
• Assist with scheduling meetings, travel arrangements, and events.
• Maintain and organize office supplies, placing orders as necessary.
• Prepare and distribute office correspondence, memos, and reports.
• Assist with managing calendars and coordinating meetings for staff.
• Support staff with the utilization of Office 365, communication software, and other software programs aimed at improving access to and sharing of information.
• Support other departments with clerical tasks as needed.
• Support project managers on construction related administrative matters as needed.
• Greet and assist visitors in a courteous and professional manner.
• Answer phone calls, direct inquiries to appropriate personnel, and take messages.
• Manage the front desk area, ensuring it is organized, clean, and welcoming.
• Handle incoming and outgoing mail and packages.
• Schedule appointments and coordinate conference room bookings.

Qualifications

• High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• Strong proficiency in Microsoft Office 365 (Word, Excel, Outlook).
• Excellent communication skills, both written and verbal.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Ability to work independently and as part of a team in a fast-paced environment.
• Professional demeanor and appearance.

Preferred Skills and Experience

• Proven experience as an administrative assistant.
• Working knowledge of network login/credentials, communication & data organization tools, and other operating systems and procedures.
• Experience with office equipment, including multi-line phone systems and network copiers.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative