Rutgers University is hiring: Human Resources Administrator in New Brunswick

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Human Resources (UHR) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Human Resources Administrator for University Human Resources (UHR) Business Partner Services. Reporting to the Director of Business Partner Services and working under the guidance of the Assistant Director and Senior HR Consultants, the Human Resources Administrator position provides administrative support and services to UHR Business Partner Services.

Among the key duties of the position are the following:

• Acts as the first point of contact for all incoming HR inquiries.
• Manages and assigns incoming request.
• Drafts internal and external communications.
• Maintains and updates HR data and files.
• Manages the department's general email inbox and calendar.
• Submits HR personnel transactions into HR systems/databases.
• Maintains employee personnel files.
• Creates and manages tracking sheets.
• Updates team personnel information in HR systems.
• Provides I-9 support.
• Assists with reporting HR metrics.
• Provides assistance with administering the temporary workforce policy and contract provisions.
• Provides support with the review, classification, and implementation of temporary workforce requests from university departments in accordance with applicable policies and procedures.
• Supports the goals and objectives of University Human Resources (UHR) and the University by implementing processes and procedures consistent with current policies.
• Works with the Office of University Labor Relations to ensure compliance with staff union contract provisions.
• Contributes to special projects by providing research and administrative support.
• Performs other related duties as assigned.

FLSA

Nonexempt

Salary Details

$45,000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status

Full Time

Working Hours

40.00

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.

The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Salaried 12 Month

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, and/or report writing.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Experience of working in an administrative support role, providing high quality and timely work.
• Ability to pay attention to details.
• Ability to work in a dynamic, highly sensitive environment.
• Excellent analytical, organizational, interpersonal, written and verbal communication skills.
• Demonstrated track record in delivering exceptional customer service and/or client service.
• Ability to understand and navigate complex policies, contracts, and legal mandates.
• Ability to work well in a team environment and foster a positive, productive, and progressive work environment.
• Ability to keep sensitive information confidential and have good ethical judgment.
• Demonstrated proficiency in Microsoft Office products and HRIS systems.

Preferred Qualifications

• Degree in Human Resource Management.
• Two (2) or more years of general administrative assistant experience, including one (1) year of HR administration experience.
• PHR, SPHR, or other Human Resource Management certification or an advanced degree/certification in HR.

Equipment Utilized

• Microsoft Office products, Applicant Tracking Systems, HCM, ServiceNow and HRIS systems.

Special Conditions

• Evening and weekend hours may occasionally be required.

Posting Details

Posting Open Date: 09/22/2025
Posting Close Date: 10/22/2025
Open Until Filled: No

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Cook (RU-New Brunswick)

City

New Brunswick

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement