Wake Forest University is hiring: Human Resources Specialist, Human Resources in

External Applicants:

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.
  
• Locate the "Resume/CV" document upload section at the bottom of the page.
  
• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.
  

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary
The HR Specialist works collaboratively with HR, Payroll, Budget Office, campus constituents, and external vendors to facilitate HR systems employment-related transactions including hiring, onboarding, and other life cycle changes.

Job Description

Essential Functions:

• Reviews HR system business processes and HR transactions, including but not limited to: hiring, onboarding, promotions, compensation changes, transfers, terminations, retirements, and other employment life cycle changes for primarily student employees, but will also gain experience supporting faculty and staff
• Reviews employment transaction submissions to ensure accuracy and appropriate supporting documentation.
• Ensures compliance of Form I-9 employment eligibility verification, E-verify, and pre-employment background screening
• Partners with other functional areas to ensure all tasks are completed throughout the employee life cycle process and across multiple HR system business processes.
• Partners with the Payroll and Budget offices to process all payroll cycles in an accurate and efficient manner.
• Partners with teammates to educate campus on HR system functionality; responds to related inquiries and business processes in a timely and efficient manner.
• Develops strong working relationships with others within the organization to ensure efficient and effective problem-solving and problem resolution.
• Responds to questions using knowledge based resources.
• Performs information searches to create, use, and maintain knowledge base.
• Resolve HR related matters and refer more complex issues to the Manager, Employment Solutions.
• Utilizes various communication platforms to document questions, service requests, and resolutions.
• Utilizes standard protocols and procedures to track and monitor responses to questions and transactions.
• Proactively identify opportunities to optimize HR processes and workflows using Workday's functionalities. Collaborate with cross-functional teams to implement system enhancements and drive operational excellence.
• Performs all other duties as assigned.

Required Education, Knowledge, Skills, Abilities:

• Associate's degree with an understanding of human resources procedures, practices, policies, and laws, or an equivalent combination of education and experience preferred.
• One to two years experience in Human Resources.
• Knowledge and understanding of federal regulations regarding employment.
• Highly organized
• Proficiency in Workday, MS Office, including Word, Excel, PowerPoint, the internet and other relevant software or applications.
• Proven ability to maintain confidentiality of sensitive HR information.
• Excellent communication skills, both verbal and written.
• Demonstrated ability to effectively communicate in a courteous and professional manner.
• Strong attention to detail.
• Ability to multitask and prioritize daily assignments and activities with minimal direction.
• Strong critical thinking skills, decisive judgment, and the ability to work with minimal supervision.
• Ability to analyze complex information, and to define and solve problems.
• Ability to interpret and advise on the application of governmental and University policies and procedures.
• Ability to work effectively with a broad range of constituencies in a diverse community.

Preferred Education, Knowledge, Skills, Abilities:

• Bachelor's degree preferred
• Experience in a higher education environment is preferred
• Prior experience using Workday

Additional Job Description

Time Type Requirement
Full time
Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.