C4 Technical Services
Office Services Specialist - Eagan, MN (On Site)
C4 Technical Services, Eagan, Minnesota, United States
Pay Rate: $21.00 per hour
100% on Site in Eagan, MN
40 hours per week: Overtime may be required
8:00 AM to 5:00 PM
Contract - 12 Months Office Services Specialist Need is for (1)
Office Services Specialist Job Description:
The Office Service Specialist plays a key role in supporting our members, clients and employees by ensuring the efficient handling of mail, document preparation and routing, and compliance with secure disposal protocols. The ideal candidate is detail-oriented, dependable, and capable of working both independently and collaboratively in a fast-paced environment. This role also requires proficiency in office technologies such as document management systems, scanning hardware/software, Microsoft Office Suite, and secure file handling tools to ensure accuracy, efficiency, and compliance in all tasks.
Mail Intake & Handling: Receive, sort, open, and review incoming physical mail to ensure documents are accounted for and ready for processing. Occasionally process outbound mail as needed. Document Preparation, Job Creation & Routing: Prepare documents for scanning, perform digital conversion, and route documents to appropriate departments. Treasury & Finance: Receive and process finance mail. Route checks to appropriate lockbox locations. Compliance & Secure Disposal: Ensure strict adherence to data compliance, retention, and secure document destruction policies after quality assurance is complete. Serve as a backup for the Office Services Lead for various day-to-day responsibilities. Other duties as assigned. Minimum Qualifications
High school diploma from an accredited school or equivalent GED is required. 1 year of general office experience; or equivalent training, education and/or experience Valid Driver's License and clean driving record Must be eligible to work in the United States without need for work visa or residency sponsorship. Preferred Qualifications
Strong organizational skills with the ability to excel in a fast-paced environment. Strong Computer and internet skills Proficient in Microsoft Office Suite applications Prior mailroom experience Lockbox Experience Excellent customer service skills Time management skills Ability to handle confidential materials. Self-motivated and the ability to work well independently. Minimum Physical Job Requirements
Ability to lift/carry up to 50 lbs. Ability to walk 1 - 3 hours per day Ability to stand 4 - 6 hours per day Reporting Structure Reports to Manager in the Facilities department
Contract - 12 Months Office Services Specialist Need is for (1)
Office Services Specialist Job Description:
The Office Service Specialist plays a key role in supporting our members, clients and employees by ensuring the efficient handling of mail, document preparation and routing, and compliance with secure disposal protocols. The ideal candidate is detail-oriented, dependable, and capable of working both independently and collaboratively in a fast-paced environment. This role also requires proficiency in office technologies such as document management systems, scanning hardware/software, Microsoft Office Suite, and secure file handling tools to ensure accuracy, efficiency, and compliance in all tasks.
Mail Intake & Handling: Receive, sort, open, and review incoming physical mail to ensure documents are accounted for and ready for processing. Occasionally process outbound mail as needed. Document Preparation, Job Creation & Routing: Prepare documents for scanning, perform digital conversion, and route documents to appropriate departments. Treasury & Finance: Receive and process finance mail. Route checks to appropriate lockbox locations. Compliance & Secure Disposal: Ensure strict adherence to data compliance, retention, and secure document destruction policies after quality assurance is complete. Serve as a backup for the Office Services Lead for various day-to-day responsibilities. Other duties as assigned. Minimum Qualifications
High school diploma from an accredited school or equivalent GED is required. 1 year of general office experience; or equivalent training, education and/or experience Valid Driver's License and clean driving record Must be eligible to work in the United States without need for work visa or residency sponsorship. Preferred Qualifications
Strong organizational skills with the ability to excel in a fast-paced environment. Strong Computer and internet skills Proficient in Microsoft Office Suite applications Prior mailroom experience Lockbox Experience Excellent customer service skills Time management skills Ability to handle confidential materials. Self-motivated and the ability to work well independently. Minimum Physical Job Requirements
Ability to lift/carry up to 50 lbs. Ability to walk 1 - 3 hours per day Ability to stand 4 - 6 hours per day Reporting Structure Reports to Manager in the Facilities department