Office Administrator/Coordinator

Main Responsibilities As an integral part of the entire team, we seek a skilled administrative professional with a keen eye to fill a dual Office Administrator/Coordinator role. You will ensure our high-end design studio looks immaculate and runs smoothly. The Office Assistant/Coordinator needs to be organized, tech-savvy, conscientious, comfortable working with people, and able to carry out administrative duties accurately and quickly. This position must demonstrate the company’s core values of Excellence, Accountability, Service, Collaboration, and Urgency. ROLES & RESPONSIBILITIES: including, but not limited to, the following: Office & Facilities Management Maintain an organized, professional, and welcoming office, studio, and grounds. Perform daily clean-up and set-up of common areas, outdoor spaces, and the studio to ensure a polished and inviting environment. Oversee office supplies, furniture, and equipment inventory; ensure timely reordering. Coordinate facility upkeep, cleaning, and vendor services & projects Maintain overall studio organization and aesthetic presentation. Coordinate space usage for meetings, events, and staff needs. Assist with the collection and renewals of Subcontractor COI Administrative & Financial Support Manage team calendars, coordinating multiple schedules across departments. Book internal and external meetings, including vendor and client appointments. Support the leadership team with communication, document preparation, and administrative projects as needed. Assist with client Account Receivables. Reception & Client Interaction Serve as receptionist and the first impression for clients, visitors, and vendors—both in person and on the phone. Provide a professional, warm, and welcoming presence at the front desk. Answer and direct phone calls, emails, and inquiries. Support discovery calls with potential clients, gathering preliminary information and ensuring a smooth handoff to the appropriate team member. Serve as a point of contact for clients at key phases of each project, proactively checking in to provide updates, address questions, and ensure satisfaction. Inventory & Asset Management Maintain and update digital inventory sheets for equipment, tools, and supplies. Track and manage company-owned assets such as digital equipment (computers, cell phones, etc.). Oversee company vehicle service scheduling and coordinate maintenance. Provide accurate reporting on inventory levels and asset status.

Short-Term Rental

Coordinator Support: Red House has a STR in PVD as a showcase home. You will support this initiative. Review the booking calendar regularly and inform the Supervisor of any concerns Ensure cleaning schedules are followed and properties are prepared for guest arrivals. Confirm restocking of essential items (toiletries, linens, kitchen supplies, etc.). Serve as a point of contact for clients or guests when needed, responding promptly to inquiries or issues. Coordinate with cleaning crews, maintenance, and vendors to ensure timely completion of tasks.

Qualifications 3+ years of experience in office management, operations coordination, or client services Strong organizational and multitasking skills with conscientious attention to detail. Excellent communication and interpersonal skills; comfortable with client-facing responsibilities. Ability to work independently, prioritize effectively, and adapt to shifting deadlines. Familiarity with Google Suite & CRM software is a plus Prior experience or education in the design, remodeling, or construction industry (nice to have)

Salary Range: $48,000 - $58,000 commensurate with experience