nextSource
Postdoctoral Program Coordinator and Administrator
nextSource, Providence, Rhode Island, us, 02912
Postdoc Program Coordinator and Administrator
Our client is seeking an organized, detail-oriented administrator to coordinate the university's postdoctoral program. Your main duties will be monitoring the inbox for appointments and learning the process of setting up the calendar.
POSITION SUMMARY
The Postdoctoral Program Coordinator and Administrator will handle the day-to-day administrative operations for the university's-paid postdocs in the Division of Biology and Medicine and provides administrative support to the Associate Dean for Training and Program Development.
Key Tasks: Administer processes that support the university's-paid BioMed postdoctoral appointment actions in a timely and organized manner, including reviewing departmental requests and Workday entries for post-doctoral searches, new appointments, reappointments, salary actions, changes in title or duration and terminations. Review all appointment information and requests for accuracy and completeness and note potential problems or discrepancies for discussion with Associate Dean. Correspond with departments, route files appropriately for required approvals, and prepare appropriate letters for postdoctoral actions. Maintain and update postdoc files and databases to ensure accurate information is readily available to department staff and for reporting purposes (including records in personnel folders, Google drive, FileMaker Pro and Interfolio). Support the Associate Dean with training program needs (Advance-K Mentored Career Development Program and Research Integrity Course) by scheduling Zoom meetings and in-person class sessions, managing associated Google shared drives, assisting with exchange of files between participants, reviewers, and steering committee members, and sending communications as needed (e.g. reminders, agendas, updates). Required Skills and Qualifications:
Strong organizational, administrative, and time management skills. Strong quantitative skills with ability to perform intermediate-level calculations (e.g., salary adjustments, benefits calculations) accurately and efficiently. Intermediate proficiency in Microsoft Excel includes use of advanced spreadsheet features such as formulas to analyze and present data. Demonstrated proficiency with Google online collaborative software (Sheets, Docs, Sites, Forms, Calendar, Gmail) and Microsoft Word, PowerPoint, Adobe Acrobat Pro. Experience with FileMaker Pro and Qualtrics survey software is a plus. Knowledge of Workday, Zoom videoconferencing functionality. Confident public relations and interpersonal skills. Competent oral and written communication skills and good command of English language and grammar. Experience working in a university setting is preferred. We offer competitive pay at $25.00/hour for this 2-3 month onsite contract role (with potential for perm). If you are an efficient administrator who thrives in a fast-paced environment, apply today!
nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences or for any other reason.
nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at talent@nextSource.com.
What nextSource Provides:
Healthcare Benefits including Medical, Prescription, Vision & Dental Coverage | United Healthcare Voluntary STD & LTD | New York Life 401(k) Retirement Planning | Fidelity Discount Program *You are Eligible to participate in the benefits program if you are considered a full-time employee of nextSource, working at least 30 hours per week on a consistent basis. Your coverage will be effective on the 1st of the month following 60 days of employment.
Published on 09 Sep 2025, 12:47 AM
Our client is seeking an organized, detail-oriented administrator to coordinate the university's postdoctoral program. Your main duties will be monitoring the inbox for appointments and learning the process of setting up the calendar.
POSITION SUMMARY
The Postdoctoral Program Coordinator and Administrator will handle the day-to-day administrative operations for the university's-paid postdocs in the Division of Biology and Medicine and provides administrative support to the Associate Dean for Training and Program Development.
Key Tasks: Administer processes that support the university's-paid BioMed postdoctoral appointment actions in a timely and organized manner, including reviewing departmental requests and Workday entries for post-doctoral searches, new appointments, reappointments, salary actions, changes in title or duration and terminations. Review all appointment information and requests for accuracy and completeness and note potential problems or discrepancies for discussion with Associate Dean. Correspond with departments, route files appropriately for required approvals, and prepare appropriate letters for postdoctoral actions. Maintain and update postdoc files and databases to ensure accurate information is readily available to department staff and for reporting purposes (including records in personnel folders, Google drive, FileMaker Pro and Interfolio). Support the Associate Dean with training program needs (Advance-K Mentored Career Development Program and Research Integrity Course) by scheduling Zoom meetings and in-person class sessions, managing associated Google shared drives, assisting with exchange of files between participants, reviewers, and steering committee members, and sending communications as needed (e.g. reminders, agendas, updates). Required Skills and Qualifications:
Strong organizational, administrative, and time management skills. Strong quantitative skills with ability to perform intermediate-level calculations (e.g., salary adjustments, benefits calculations) accurately and efficiently. Intermediate proficiency in Microsoft Excel includes use of advanced spreadsheet features such as formulas to analyze and present data. Demonstrated proficiency with Google online collaborative software (Sheets, Docs, Sites, Forms, Calendar, Gmail) and Microsoft Word, PowerPoint, Adobe Acrobat Pro. Experience with FileMaker Pro and Qualtrics survey software is a plus. Knowledge of Workday, Zoom videoconferencing functionality. Confident public relations and interpersonal skills. Competent oral and written communication skills and good command of English language and grammar. Experience working in a university setting is preferred. We offer competitive pay at $25.00/hour for this 2-3 month onsite contract role (with potential for perm). If you are an efficient administrator who thrives in a fast-paced environment, apply today!
nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences or for any other reason.
nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at talent@nextSource.com.
What nextSource Provides:
Healthcare Benefits including Medical, Prescription, Vision & Dental Coverage | United Healthcare Voluntary STD & LTD | New York Life 401(k) Retirement Planning | Fidelity Discount Program *You are Eligible to participate in the benefits program if you are considered a full-time employee of nextSource, working at least 30 hours per week on a consistent basis. Your coverage will be effective on the 1st of the month following 60 days of employment.
Published on 09 Sep 2025, 12:47 AM