Executive Administrative Assistant

Position Summary The Legal Executive Administrative Assistant is a key position that provides daily support in supporting their Leader to assist in accomplishing the key Company goals and initiatives by providing several forms of high-level support to Executives and across the organization. The Legal Executive Administrative Assistant performs work in a fast-paced environment, and must multi-task, treat confidential data and information with complete discretion, and exercise cross-functional and project management skills on a daily basis. Job Duties/Responsibilities Provides administrative support to senior level executive, professionally representing the executive and the company Maintains business correspondence, including phone, regular mail and e-mails Coordinates the Executive's calendar and independently schedules appointments Screens incoming calls and correspondence and responds independently when possible Coordinates meetings, programs, and events by arranging for facilities and caterer, issuing information or invitations, coordinating logistics and event budget Prepares documents such as agendas, notices, minutes for meetings Creates and maintains database and spreadsheet files and acts as custodian of documents and records Arranges travel plans, itineraries, and compiles documents for travel-related meetings Prepares expense reports and manages overall department budget Prepares confidential correspondence, reports, and other documents Tracks department paid time off requests Assists with the new hire process, including correspondence with HR and scheduling interviews Legal invoice management Manages various ongoing projects as needed Complete other duties and projects, as assigned Minimum Required Qualifications Strong written and verbal communication skills Strong attention to detail and organizational skills Ability to multi-task and learn quickly Excellent customer service skills Ability to develop relationships with internal and external stakeholders Strong Microsoft Office (including Power Point), Teams and Adobe Acrobat skills Knowledge of standard office procedures and technology; comfort with administrative support functions Excellent verbal and written communication skills Ability to organize and prioritize Close attention to detail Ability to operate under tight deadlines, to self-start and be accountable for maintaining high, reliable quality standards in a fast-paced team environment Education: Associate Degree or Bachelor's Degree Years of Experience: 5 + years executive level administrative support experience Licenses / Certifications / Registrations: n/a Pay

This is an hourly position with wages starting at $37.50 and pays up to $51.50, based on experience and qualifications.

Benefits

All team members receive the following benefits while working for Life Time: A fully subsidized membership

Discounts on Life Time products and services

401(k) retirement savings plan with company discretionary match (21 years of age and older)

Training and professional development

Paid sick leave where required by law

Full-time Team Members are eligible for additional benefits, including: Medical, dental, vision, and prescription drug coverage

Short term and long term disability insurance

Life insurance

Pre-tax flexible spending and dependent care plans

Parental leave and adoption assistance

Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick leave

Deferred compensation plan, if the team member meets the required income threshold

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.