Life Time Inc. is hiring: Executive Administrative Assistant in Chanhassen

Overview

The Executive Administrative Assistant role at Life Time Inc. provides daily support to the Leader and assists in accomplishing key company goals and initiatives by delivering high-level support to Executives and across the organization. The position is in a fast-paced environment requiring multi-tasking, discretion with confidential information, and cross-functional/project management skills.

Job Duties/Responsibilities

• Provides administrative support to senior level executive, professionally representing the executive and the company
• Maintains business correspondence, including phone, regular mail and e-mails
• Coordinates the Executive\'s calendar and independently schedules appointments
• Screens incoming calls and correspondence and responds independently when possible
• Coordinates meetings, programs, and events by arranging for facilities and caterer, issuing information or invitations, coordinating logistics and event budget
• Prepares documents such as agendas, notices, minutes for meetings
• Creates and maintains database and spreadsheet files and acts as custodian of documents and records
• Arranges travel plans, itineraries, and compiles documents for travel-related meetings
• Prepares expense reports and manages overall department budget
• Prepares confidential correspondence, reports, and other documents
• Tracks department paid time off requests
• Assists with the new hire process, including correspondence with HR and scheduling interviews
• Legal invoice management
• Manages various ongoing projects as needed
• Complete other duties and projects, as assigned

Minimum Qualifications

• Strong written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to multi-task and learn quickly
• Excellent customer service skills
• Ability to develop relationships with internal and external stakeholders
• Strong Microsoft Office (including PowerPoint), Teams and Adobe Acrobat skills
• Knowledge of standard office procedures and technology; comfort with administrative support functions
• Excellent verbal and written communication skills
• Ability to organize and prioritize
• Close attention to detail
• Ability to operate under tight deadlines, to self-start and be accountable for maintaining high, reliable quality standards in a fast-paced team environment

Education

• Associate Degree or Bachelor's Degree

Years of Experience

• 5+ years executive level administrative support experience

Licenses / Certifications / Registrations

• n/a

Pay

This is an hourly position with wages starting at $37.50 and pays up to $51.50, based on experience and qualifications.

Benefits

All team members receive the following benefits while working for Life Time:

• A fully subsidized membership
• Discounts on Life Time products and services
• 401(k) retirement savings plan with company discretionary match (21 years of age and older)
• Training and professional development
• Paid sick leave where required by law

Full-time Team Members are eligible for additional benefits, including:

• Medical, dental, vision, and prescription drug coverage
• Short term and long term disability insurance
• Life insurance
• Pre-tax flexible spending and dependent care plans
• Parental leave and adoption assistance
• Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick leave
• Deferred compensation plan, if the team member meets the required income threshold

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Wellness and Fitness Services