Senior Administrative Assistant Job at The Hollister Group in Cambridge

Recruiting Manager, Professional Staffing at The Hollister Group

Senior Administrative Assistant

We are looking for an Administrative Assistant III to play a vital role in supporting the success of an academic research institution. As a highly skilled and experienced administrative professional, you will provide exceptional support to a faculty director and their team, ensuring seamless day-to-day operations and delivering outstanding results.

Responsibilities

• Manage calendars, coordinate logistics, and anticipate and initiate actions to ensure the smooth operation of the office
• Provide advanced administrative support to the faculty director, including calendar management, correspondence, and travel arrangements
• Coordinate events, programs, and projects, including planning, execution, and follow-up
• Develop and maintain paper and electronic filing and record-keeping systems related to the faculty director's office
• Respond to inquiries requiring an in-depth understanding of academic area and Institute policies and procedures
• Prepare and process purchasing, accounting, and travel forms
• Maintain office supplies and equipment inventory, and coordinate new purchases as necessary
• Provide exceptional customer service to internal and external constituents
• Make decisions on issues and priorities for own work area; make recommendations to solve and resolve highly complex problems

Qualifications

• Bachelor's degree preferred
• 5+ years of administrative, executive assistant, or related experience
• Proven ability to work independently and as part of a team with minimal supervision
• Keen attention to detail and accuracy in work
• Excellent interpersonal and organizational skills and resourcefulness
• Strong verbal and written communication skills, including a poised phone presence and excellent grammar and proofreading ability
• Advanced computer software skills, including proficiency with Microsoft Office, WordPress, database management, and desktop publishing software

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.