Bloom Talent
Executive Personal Assistant / Estate Manager to SF-based Family
Bloom Talent, San Francisco, California, United States, 94199
Executive Personal Assistant / Estate Manager to SF-based Family
Join to apply for the
Executive Personal Assistant / Estate Manager to SF-based Family
role at
Bloom Talent Executive Personal Assistant / Estate Manager to SF-based Family
Join to apply for the
Executive Personal Assistant / Estate Manager to SF-based Family
role at
Bloom Talent Get AI-powered advice on this job and more exclusive features. This range is provided by Bloom Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$160,000.00/yr - $250,000.00/yr Direct message the job poster from Bloom Talent Entrepreneurial couple is looking for a high-touch Executive Personal Assistant / Estate Manager to support their busy family of four. In this role, you will streamline day-to-day operations by managing family calendars and partnering with the Principal's work admins to align commitments, managing and preparing for travel, planning events, booking appointments, and overseeing household staff. You will also manage the family's multiple residences, including preparing homes for family arrival, overseeing service providers and vendors, maintaining inventories, managing art collections, and other special projects as needed. Someone who is extremely organized, solutions-oriented, and can pivot effortlessly with shifting priorities. Previous experience managing multiple residences is desired. This is a hybrid role where you will need to be on-site as needed at either their SF or Peninsula-based homes, as well as the occasional need to travel to their out-of-state residence. Reliable car transportation is needed. 160-230K+ DOE + health benefits, discretionary bonus, and flexible PTO. Responsibilities: Manage day-to-day operations of household and personal administrative tasks for a busy family. Coordinate and manage complex domestic and international personal travel, including private and commercial flights, accommodations, and ground transportation. Travel occasionally to other in-state and out-of-state residences in advance to prepare for family arrivals. Manage and update the family’s calendar, including scheduling appointments. Work collaboratively with the Principal's work Executive Assistants to ensure smooth operations for personal and business commitments. Source, vet, and oversee vendor relationships across various service categories. Develop and maintain household manuals, maintenance schedules, and operational checklists. Supervise home maintenance and repair work, ensuring high-quality completion, timeliness, and budget adherence. Plan and coordinate personal events, including vendor management, venue selection, invitations, and RSVPs. Manage and organize family wardrobes, including seasonal transitions, inventory tracking, and packing for trips. Source and vet personal stylists as needed. Oversee management of art collection, including installation, documentation, and insurance. Maintain detailed inventories of personal and household items. Oversee household staff and manage hiring, onboarding, and offboarding processes when needed. Implement and optimize household systems and processes for greater efficiency. Run errands as needed to support personal and household needs. Lead and manage special projects as assigned. Qualifications: Previous 4+ years of experience as a Personal Assistant, Estate Manager, or similar role, ideally with a UHNW family. Experience managing multiple private residences and households, and proven success managing renovations and construction projects. Familiarity with working in a fast-paced environment. Highly organized with exceptional attention to detail. Strong ability to create and implement systems that enhance efficiency. High EQ with excellent interpersonal and communication skills. Professional, discreet, and confident with a warm and welcoming demeanor. Reliable follow-up and follow-through on tasks and commitments. Calm under pressure and solution-oriented with a flexible approach to changing priorities. Ability to pivot effortlessly with shifting needs. Self-motivated and able to work independently while driving progress. Positive, approachable, and able to build rapport with a wide variety of stakeholders, including vendors, staff, family, and guests. Proactive, 24/7 mindset with flexibility and willingness to travel as needed. Must have a clean driving record and reliable transportation. Tech-savvy and proficient with modern tools (e.g., G Suite, Slack, Notion). Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Administrative and Project Management Industries Individual and Family Services Referrals increase your chances of interviewing at Bloom Talent by 2x Inferred from the description for this job
Medical insurance Vision insurance Get notified when a new job is posted. Sign in to set job alerts for “Personal Assistant” roles.
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Join to apply for the
Executive Personal Assistant / Estate Manager to SF-based Family
role at
Bloom Talent Executive Personal Assistant / Estate Manager to SF-based Family
Join to apply for the
Executive Personal Assistant / Estate Manager to SF-based Family
role at
Bloom Talent Get AI-powered advice on this job and more exclusive features. This range is provided by Bloom Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$160,000.00/yr - $250,000.00/yr Direct message the job poster from Bloom Talent Entrepreneurial couple is looking for a high-touch Executive Personal Assistant / Estate Manager to support their busy family of four. In this role, you will streamline day-to-day operations by managing family calendars and partnering with the Principal's work admins to align commitments, managing and preparing for travel, planning events, booking appointments, and overseeing household staff. You will also manage the family's multiple residences, including preparing homes for family arrival, overseeing service providers and vendors, maintaining inventories, managing art collections, and other special projects as needed. Someone who is extremely organized, solutions-oriented, and can pivot effortlessly with shifting priorities. Previous experience managing multiple residences is desired. This is a hybrid role where you will need to be on-site as needed at either their SF or Peninsula-based homes, as well as the occasional need to travel to their out-of-state residence. Reliable car transportation is needed. 160-230K+ DOE + health benefits, discretionary bonus, and flexible PTO. Responsibilities: Manage day-to-day operations of household and personal administrative tasks for a busy family. Coordinate and manage complex domestic and international personal travel, including private and commercial flights, accommodations, and ground transportation. Travel occasionally to other in-state and out-of-state residences in advance to prepare for family arrivals. Manage and update the family’s calendar, including scheduling appointments. Work collaboratively with the Principal's work Executive Assistants to ensure smooth operations for personal and business commitments. Source, vet, and oversee vendor relationships across various service categories. Develop and maintain household manuals, maintenance schedules, and operational checklists. Supervise home maintenance and repair work, ensuring high-quality completion, timeliness, and budget adherence. Plan and coordinate personal events, including vendor management, venue selection, invitations, and RSVPs. Manage and organize family wardrobes, including seasonal transitions, inventory tracking, and packing for trips. Source and vet personal stylists as needed. Oversee management of art collection, including installation, documentation, and insurance. Maintain detailed inventories of personal and household items. Oversee household staff and manage hiring, onboarding, and offboarding processes when needed. Implement and optimize household systems and processes for greater efficiency. Run errands as needed to support personal and household needs. Lead and manage special projects as assigned. Qualifications: Previous 4+ years of experience as a Personal Assistant, Estate Manager, or similar role, ideally with a UHNW family. Experience managing multiple private residences and households, and proven success managing renovations and construction projects. Familiarity with working in a fast-paced environment. Highly organized with exceptional attention to detail. Strong ability to create and implement systems that enhance efficiency. High EQ with excellent interpersonal and communication skills. Professional, discreet, and confident with a warm and welcoming demeanor. Reliable follow-up and follow-through on tasks and commitments. Calm under pressure and solution-oriented with a flexible approach to changing priorities. Ability to pivot effortlessly with shifting needs. Self-motivated and able to work independently while driving progress. Positive, approachable, and able to build rapport with a wide variety of stakeholders, including vendors, staff, family, and guests. Proactive, 24/7 mindset with flexibility and willingness to travel as needed. Must have a clean driving record and reliable transportation. Tech-savvy and proficient with modern tools (e.g., G Suite, Slack, Notion). Seniority level
Seniority level Associate Employment type
Employment type Full-time Job function
Job function Administrative and Project Management Industries Individual and Family Services Referrals increase your chances of interviewing at Bloom Talent by 2x Inferred from the description for this job
Medical insurance Vision insurance Get notified when a new job is posted. Sign in to set job alerts for “Personal Assistant” roles.
San Francisco, CA $112,000.00-$140,000.00 3 days ago San Francisco, CA $130,000.00-$150,000.00 2 weeks ago South San Francisco, CA $40.00-$52.78 3 days ago San Francisco, CA $90,700.00-$120,900.00 2 weeks ago Senior Executive Administrative Assistant to CEO
San Jose, CA $128,200.00-$192,400.00 5 days ago San Francisco, CA $120,000.00-$140,000.00 5 days ago Executive / Personal Assistant to CEO - 13096
San Francisco Bay Area $68,000.00-$83,000.00 3 weeks ago Executive Assistant to President | Top AI Company
San Francisco, CA $120,000.00-$180,000.00 2 days ago Executive Assistant to CEO / Office Manager at Series A YC Startup
San Francisco, CA $120,000.00-$150,000.00 4 days ago Oakland, CA $66,560.00-$72,420.00 1 week ago San Francisco, CA $70,000.00-$83,000.00 2 weeks ago Executive Administrative Officer - Analyst
San Francisco, CA $65,000.00-$100,000.00 3 days ago Executive Personal Assistant at Top-Tier Investor-Backed Venture Fund
Executive Assistant to General Counsel, Legal
San Francisco, CA $130,000.00-$150,000.00 2 weeks ago San Francisco, CA $29.00-$33.00 1 year ago Senior Executive Assistant to CEO at Robotics Company
South San Francisco, CA $200,000.00-$240,000.00 3 weeks ago San Francisco, CA $29.00-$33.00 1 year ago San Ramon, CA $90,000.00-$100,000.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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