Andrews & Cole
Our client is seeking an Accountant to join their team. The Accountant will be responsible for managing day-to-day transactions, financial reporting and ensuring compliance with organizational policies and procedures. Key areas of responsibility include accounts payable and receivable, payroll processing, bank reconciliations, audit preparation, accounting process improvements, financial documentation, and safeguarding financial data.
Responsibilities
Accounting & Transactions
- Record and maintain all financial transactions in the accounting system (e.g., QuickBooks).
- Maintain the general ledger, chart of accounts, and journal entries.
- Assist with the migration to a new accounting system and help create a revised chart of accounts.
- Create account coding manual and support Finance Manager in other process documentation as needed.
- Identify and implement general accounting process improvements.
- Ensure timely quarter-end and year-end closing procedures.
Financial Reporting
- Prepare quarterly and annual financial statements for internal use.
- Support budget preparation and forecasting as needed.
- Generate additional reports for other stakeholders as required.
Reconciliations & Recordkeeping
- Perform bank and credit card reconciliations, as well as other account reconciliations.
- Maintain supporting documentation for financial files.
- Safeguard sensitive financial information and ensure data confidentiality.
Compliance, Reporting, and Internal Controls
- Ensure financial practices align with organizational policies and accounting standards (e.g., GAAP).
- Support implementation and adherence to segregation of duties and other internal controls.
- Stay informed of relevant nonprofit financial regulations and best practices.
- Prepare and file annual Forms 1099-NEC and 1099-MISC.
- Assist with corporate filings, including Form 990 and charitable solicitation registrations.
Audit Support
- Prepare schedules, documentation, and reconciliations for annual audits.
- Work with auditors and respond to inquiries.
- Maintain readiness for financial and programmatic audits.
Fixed Asset Management
- Track and record fixed asset purchases, disposals, and depreciation schedules.
- Ensure compliance with the organization’s capitalization policy.
Accounts Payable & Receivable
- Process invoices, migrate all vendors to Bill.com and maintain up-to-date W-9s.
- Track accounts receivable and issue invoices or donor acknowledgments as needed.
- Manage contributions received, including authorizing deposits and obtaining supporting documentation.
- Monitor aging reports and follow up on outstanding receivables.
Payroll Administration
- Process payroll accurately and on time using a payroll service.
- Prepare quarterly stipend payments for directors and advisors.
- Ensure compliance with federal, state, and local tax requirements.
- Maintain payroll records and documentation for audits and reporting.
Ad Hoc Support
- Participate in special projects, financial analyses, and cross-functional initiatives as needed.
- Provide administrative and financial support to the leadership team.
Qualifications
- Associate’s or Bachelor’s degree in Accounting or related field required.
- Minimum 2 years of accounting experience; nonprofit experience strongly preferred.
- Strong knowledge of GAAP required.
- Proficiency with accounting software (e.g., QuickBooks, QuickBooks Online) and Microsoft Excel.
- Excellent attention to detail, organizational, and time management skills.
- Strong communication skills and ability to work independently and maintain confidentiality.