HR Representative Job at Inside Higher Ed in Tallahassee

Overview

Job Title: HR Representative
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 61106
Department: Human Resources - Employee Labor & Relations

Responsibilities

• Responsible for assisting with the USPS and A&P performance evaluation process (Probationary, Annual, and Special evaluations). Provides assistance and guidance to supervisors and department representatives on evaluations; provides notices on evaluation due dates; tracks and reviews completed evaluations; sends follow up correspondence on evaluations not received; and compiles and produces Evaluation Reports as requested.
• Provides basic counseling and assistance to employees and supervisors on ELR policies and procedures. Maintains an intricate filing/computer database on ELR actions such as grievances, complaints, disciplinary actions, Voluntarily Reductions, etc. Compiles and produces statistical and other ELR reports. Initiates correspondence regarding ELR issues, and prepares ELR Case files. Responsible for ELR file room organization. May assist with drafting ELR actions.
• Assist with administration support for collective bargaining negotiations with staff units. Coordinates scheduling of collective bargaining sessions and management team meetings. May assist with taking meeting notes and preparing minutes for distribution.
• Provides assistance and counseling to employees who are accepting a voluntary demotion or reduction in FTE or salary or a reclassification resulting in a change from USPS to A&P. Coordinates completion of the appropriate forms and forward necessary information to the appropriate area(s) of HR.
• Assists with the coordination of the Re-employment Assistance (RA) process and CDL Alcohol and Drug Testing Program. Performs other duties assigned.

Qualifications

Bachelor's degree; or a high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Ability to work independently to meet project deadlines.
• Knowledge of applicable computer applications and basic computer functions.
• Ability to perform accurately in a detail-oriented environment.
• Ability to gather, interpret, report, and/or edit information.
• Ability to prioritize and organize work assignments and perform accurately in a detail-oriented environment.
• Ability to utilize problem solving and conflict resolution skills.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to understand and follow written and oral instructions.

Ideal Candidate

The ideal candidate thrives in a dynamic, fast-paced environment and is eager to contribute meaningfully from day one. You bring a proactive, solutions-oriented mindset to every task and remain calm and focused under pressure. In ELR, no two days are the same—so adaptability and resilience are essential. You’re a collaborative team player who also excels when working independently. You’re highly organized and capable of managing multiple priorities while maintaining accuracy and professionalism. You understand how to balance compliance with exceptional customer service and approach every interaction with empathy, assertiveness, and diplomacy. Strong communication skills—both written and verbal—are essential. You’re comfortable using standard computer applications and can quickly learn new systems and tools. You know how to prioritize tasks, interpret and report information, and follow instructions with precision. You’re skilled at problem-solving. Above all, you take pride in building positive working relationships and contributing to a respectful, efficient, and service-oriented workplace.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.