HR Representative Job at Florida State University in Tallahassee

Overview

Job Title: HR Representative

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 61106

Department: Human Resources – Employee Labor & Relations

Responsibilities

• Assist with the USPS and A&P performance evaluation process (Probationary, Annual, and Special evaluations). Provide guidance to supervisors and department representatives on evaluations; issue notices on evaluation due dates; track and review completed evaluations; send follow-up correspondence on evaluations not received; and compile and produce Evaluation Reports as requested.
• Provide basic counseling and assistance to employees and supervisors on ELR policies and procedures. Maintain an intricate filing/computer database on ELR actions (grievances, complaints, disciplinary actions, Voluntary Reductions, etc.). Compile and produce statistical and other ELR reports. Initiate correspondence regarding ELR issues and prepare ELR Case files. Responsible for ELR file room organization. May assist with drafting ELR actions.
• Assist with administration support for collective bargaining negotiations with staff units. Coordinate scheduling of collective bargaining sessions and management team meetings. May assist with taking meeting notes and preparing minutes for distribution.
• Provide assistance and counseling to employees who are accepting a voluntary demotion or reduction in FTE or salary or a reclassification resulting in a change from USPS to A&P. Coordinate completion of the appropriate forms and forward necessary information to the appropriate areas of HR.
• Assist with the coordination of the Re-employment Assistance (RA) process and CDL Alcohol and Drug Testing Program. Perform other duties as assigned.

Qualifications

Bachelor's degree; or a high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Ability to work independently to meet project deadlines.
• Knowledge of applicable computer applications and basic computer functions.
• Ability to perform accurately in a detail-oriented environment.
• Ability to gather, interpret, report, and/or edit information.
• Ability to prioritize and organize work assignments and perform accurately in a detail-oriented environment.
• Ability to utilize problem solving and conflict resolution skills.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to understand and follow written and oral instructions.

Helpful

The ideal candidate thrives in a dynamic, fast-paced environment and is eager to contribute meaningfully from day one. You bring a proactive, solutions-oriented mindset to every task and remain calm and focused under pressure. In ELR, no two days are the same—so adaptability and resilience are essential. You’re a collaborative team player who also excels when working independently. You’re highly organized and capable of managing multiple priorities while maintaining accuracy and professionalism. You understand how to balance compliance with exceptional customer service and approach every interaction with empathy, assertiveness, and diplomacy. Strong communication skills—both written and verbal—are essential. You’re comfortable using standard computer applications and can quickly learn new systems and tools. You know how to prioritize tasks, interpret and report information, and follow instructions with precision. You’re skilled at problem-solving. Above all, you take pride in building positive working relationships and contributing to a respectful, efficient, and service-oriented workplace.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.