Executive Assistant to C-Suite Job at Imprimis Group in Dallas

HIRING EXECUTIVE ASSISTANTS!

DIRECT HIRE | ONSITE | DALLAS, TX

$75- $95K range depending on experienc e

Imprimis is seeking highly organized and proactive Executive Assistants to provide comprehensive administrative support for clients in technology, commercial real estate and hospitality. Ideal candidates are detail-oriented, resourceful, and excellent communicators, with the ability to manage multiple priorities seamlessly.

Key Responsibilities

• Calendar Management: Coordinate and manage complex and fluid executive calendars, including scheduling meetings, appointments, and domestic and international travel.
• Communication Handling: Serve as a primary point of contact for internal and external stakeholders; draft, edit, and manage correspondence.
• Meeting & Event Coordination: Prepare agendas, materials, and minutes; follow up on action items; coordinate logistics for team meetings, summits, and events (including travel, catering, and scheduling).
• Travel Arrangements: Book and coordinate travel itineraries, accommodations, and logistics for executives and visiting candidates.
• Document Preparation: Draft, proofread, and edit documents, presentations, and reports to ensure accuracy and professionalism.
• Expense Management: Track and reconcile executive expenses; process and submit reports in a timely manner. Concur experience helpful.
• Confidentiality: Handle sensitive information with discretion and maintain a high level of professionalism.
• Project Support: Assist with special projects and initiatives led by the executive team.

Qualifications

• Bachelor’s degree preferred; equivalent experience highly considered.
• Proven experience supporting CEO, COO or CFO as an Executive Assistant
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.

Attributes

• Proactive, with strong problem-solving and anticipatory skills.
• Exceptional attention to detail and accuracy.
• Composed and adaptable under pressure.
• Demonstrated discretion and ability to handle confidential matters.
• Strong interpersonal skills with a team-oriented mindset.