Executive Assistant Job at Career Group in South San Francisco

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This range is provided by Career Group. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$48.00/hr - $50.00/hr

Our client, a prestigious life science company, is seeking a highly organized and proactive Executive Assistant to provide dedicated support to the Chief Executive Officer (CEO) and Chief Business Officer (CBO), while also overseeing general office management responsibilities. As a key support to two senior leaders, youll help ensure they stay organized and focused on high-priority initiatives. You will also take ownership of office operations, ensuring a smooth and efficient work environment for the broader team. The ideal candidate is a self-starter who can manage shifting priorities and execute with professionalism and discretion.

**Please note this is a 4-month, onsite, contract role with an immediate start in South San Francisco. Pay will be $48-50/hr.**

Key Qualifications:

• Provide high-level administrative support to the CEO and CBO, including proactive calendar management, meeting scheduling, and coordination across time zones
• Manage domestic and international travel logistics, including itineraries and last-minute changes
• Prepare and process expense reports and other executive documentation
• Act as a liaison between the executives and internal teams, board members, and external partners
• Draft and proofread communications, presentations, and meeting materials
• Coordinate team events, on-site meetings, and occasional offsites
• Oversee general office operationsmanage supplies, vendors, and facilities needs
• Maintain confidentiality and exercise discretion in handling sensitive information
• Support ad hoc projects and strategic initiatives as needed

Qualifications:

• 5+ years of experience supporting C-level executives, ideally in life sciences, biotech, or a related industry
• Strong organizational skills with the ability to manage multiple priorities with efficiency and poise
• Excellent communication and interpersonal skills
• Proven ability to maintain discretion and handle confidential information
• Proficiency with Microsoft Office Suite, Zoom, and general office tools
• Comfortable in a small, fast-paced, and collaborative team environment

Please submit your resume for consideration!

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We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, Customer Service, and Management

• Industries

  Biotechnology Research and Health and Human Services

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