Covert Recruiting is hiring: Executive Assistant in Nashville

Executive Assistant to the CEO

Hours: Full-time (40 hrs/week)

Job Location: Nashville, TN

Salary: $80k-100k (negotiable based on experience)

About the Executive Assistant Role

Client is seeking a bright, energetic, highly organized and resourceful Executive Assistant to partner directly with our CEO and help drive the company forward. The Executive Assistant will play a critical role in maximizing the CEO’s productivity, ensuring priorities are executed, and supporting both internal and external communications. This person will participate in high-level calls and meetings, capture and track key takeaways, manage the CEO’s calendar and inbox, prepare presentations, and coordinate follow-ups with investors, stakeholders, and team members. The ideal candidate is detail-obsessed, proactive, and a clear communicator who thrives in a dynamic startup environment with the ability to “manage up.”

Essential Roles & Responsibilities

-Act as a strategic partner to the CEO, managing priorities and anticipating needs.

-Attend calls and meetings to take meticulous notes, track action items, and ensure timely follow-ups.

-Manage the CEO’s calendar and inbox with precision and discretion.

-Draft, edit, and send professional correspondence on behalf of the CEO.

-Prepare presentations, reports, and other outbound communications for investors, stakeholders, and partners.

-Coordinate with internal teams to ensure alignment and timely execution of deliverables.

-Manage all types of daily correspondence to ensure professional, accurate, and timely responses with utmost care for confidential information.

-Research, edit and prepare documents for review and presentation.

-Translate complex information into clear, professional, and concise written communications.

-Use graphic tools to design visually engaging documents that align with company branding.

-Summarize and distill large volumes of data into simple, visual formats.

-Gather, interpret, and synthesize information from various sources to create cohesive storylines.

- Graphically proficient and concise

-Respond to requests for materials regarding the CEO and the organization.

- Protect the CEO’s time by filtering requests, triaging communications, and maintaining strong organization systems.

-Assist with ad-hoc projects as necessary to support the broader organization.

-Handle confidential information with the highest level of integrity.

-Manage personal scheduling, travel, and logistics for the CEO.

-Coordinate reservations, events, and household/vendor communications as needed.

-Ensure smooth balance of personal and professional obligations.

Qualifications

-2+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership (startup or high-growth company experience strongly preferred).

-A Bachelor’s Degree in Communication or Journalism (preferred)

-Exceptional verbal and written communication skills; able to represent the CEO with professionalism and clarity.

-Highly organized, detail-oriented, and process-driven.

-Willingness to manage a broad range of tasks, work well under pressure while maintaining a big-picture mentality

-Confidence working within a shifting, fast-paced environment with strong decision-making capability.

-Strong problem-solving skills with the ability to anticipate needs and act proactively.

-Advanced proficiency with tools such as Google Workspace, Microsoft Office, and productivity/project management software (e.g., Slack, Asana, Notion).

-Ability to thrive in a fast-paced, ambiguous environment while balancing multiple priorities.

-High level of discretion, judgment, and professionalism

-Accessibility outside traditional business hours, while maintaining a good work/life balance

-Ability for overnight travel 5-20%.

Why Join Us

-Opportunity to work closely with the CEO of a rapidly growing startup.

-Exposure to strategic decision-making, investor relations, and company growth.

-Dynamic, entrepreneurial culture with room to grow and make an impact.

-Competitive compensation and benefits package.

Company Perks:

Flexible Schedules

Paid-Training

Referral Incentive Program

Health and Wellbeing Discounts

Company Paid Leadership and Business Development Training

Growth Opportunities

Full-Time Benefits

Paid Time Away

Holiday Pay

Medical / Vision / Dental / Life Insurance

401k Retirement Savings Plans

Cell phone reimbursement