Executive Assistant Job at Covert Recruiting in Nashville

Overview

This range is provided by Covert Recruiting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range
$80,000.00/yr - $100,000.00/yr

Position

Executive Assistant to the CEO

Hours: Full-time (40 hrs/week)

Job Location: Nashville, TN

Salary: $80k-100k (negotiable based on experience)

About the Executive Assistant Role

Client is seeking a bright, energetic, highly organized and resourceful Executive Assistant to partner directly with our CEO and help drive the company forward. The Executive Assistant will play a critical role in maximizing the CEO’s productivity, ensuring priorities are executed, and supporting both internal and external communications. This person will participate in high-level calls and meetings, capture and track key takeaways, manage the CEO’s calendar and inbox, prepare presentations, and coordinate follow-ups with investors, stakeholders, and team members. The ideal candidate is detail-obsessed, proactive, and a clear communicator who thrives in a dynamic startup environment with the ability to “manage up.”

• Act as a strategic partner to the CEO, managing priorities and anticipating needs.
• Attend calls and meetings to take meticulous notes, track action items, and ensure timely follow-ups.
• Manage the CEO’s calendar and inbox with precision and discretion.
• Draft, edit, and send professional correspondence on behalf of the CEO.
• Prepare presentations, reports, and other outbound communications for investors, stakeholders, and partners.
• Coordinate with internal teams to ensure alignment and timely execution of deliverables.
• Manage all types of daily correspondence to ensure professional, accurate, and timely responses with utmost care for confidential information.
• Research, edit and prepare documents for review and presentation.
• Translate complex information into clear, professional, and concise written communications.
• Use graphic tools to design visually engaging documents that align with company branding.
• Summarize and distill large volumes of data into simple, visual formats.
• Gather, interpret, and synthesize information from various sources to create cohesive storylines.
• Respond to requests for materials regarding the CEO and the organization.
• Protect the CEO’s time by filtering requests, triaging communications, and maintaining strong organization systems.
• Assist with ad-hoc projects as necessary to support the broader organization.
• Handle confidential information with the highest level of integrity.
• Manage personal scheduling, travel, and logistics for the CEO.
• Coordinate reservations, events, and household/vendor communications as needed.
• Ensure smooth balance of personal and professional obligations.

Qualifications

• 2+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership (startup or high-growth company experience strongly preferred).
• A Bachelor’s Degree in Communication or Journalism (preferred).
• Exceptional verbal and written communication skills; able to represent the CEO with professionalism and clarity.
• Highly organized, detail-oriented, and process-driven.
• Willingness to manage a broad range of tasks, work well under pressure while maintaining a big-picture mentality.
• Confidence working within a shifting, fast-paced environment with strong decision-making capability.
• Strong problem-solving skills with the ability to anticipate needs and act proactively.
• Advanced proficiency with tools such as Google Workspace, Microsoft Office, and productivity/project management software (e.g., Slack, Asana, Notion).
• Ability to thrive in a fast-paced, ambiguous environment while balancing multiple priorities.
• High level of discretion, judgment, and professionalism.
• Accessibility outside traditional business hours, while maintaining a good work/life balance.
• Ability for overnight travel 5-20%.

Why Join Us

• Opportunity to work closely with the CEO of a rapidly growing startup.
• Exposure to strategic decision-making, investor relations, and company growth.
• Dynamic, entrepreneurial culture with room to grow and make an impact.
• Competitive compensation and benefits package.

Company Perks

• Flexible Schedules
• Paid-Training
• Referral Incentive Program
• Health and Wellbeing Discounts
• Company Paid Leadership and Business Development Training
• Paid Time Away
• Holiday Pay
• Medical / Vision / Dental / Life Insurance
• 401k Retirement Savings Plans
• Cell phone reimbursement

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Strategy/Planning
• Industries: Truck Transportation and Travel Arrangements

Referrals increase your chances of interviewing at Covert Recruiting by 2x