Executive Assistant Job at Mack & Associates, Ltd. in Chicago

A private investment firm in Chicago is looking for an Executive Assistant to join their team. The Executive Assistant will provide high-level support to senior leadership, including multiple top executives across the organization. You’ll play a key role in ensuring the executive team remains organized, focused, and efficient. This full-time position offers a competitive salary of 70k - 85k plus, offers a robust benefits package—including medical, dental, vision, 401(k), and paid time off. Key Responsibilities Provide dedicated administrative support to senior leadership, including calendar coordination, meeting planning, and prioritization of daily activities Organize internal and external meetings (both virtual and in-person), handling logistics such as catering, materials prep, and visitor coordination Manage end-to-end travel planning—booking flights, hotels, ground transportation, and preparing detailed itineraries Track and process expenses and reimbursements accurately and in a timely manner Act as a point of contact for internal teams and external partners, maintaining professionalism and discretion at all times Assist in preparing polished documents, presentations, and communications on behalf of executives Support special projects involving research, file management, and process tracking across departments Keep files, records, and office supplies organized to help the team operate efficiently Work in close partnership with other administrative staff to ensure smooth coverage and seamless coordination Qualifications 2–5 years of administrative experience supporting senior-level professionals in a fast-moving, corporate setting College degree strongly preferred Demonstrated ability to handle confidential information with a high level of discretion and professionalism Exceptionally organized, detail-conscious, and proactive—able to anticipate needs and stay ahead of deadlines Strong communicator, both in writing and in person, with a polished and professional presence Confident using Microsoft Office tools, especially Outlook, Word, Excel, and PowerPoint Comfortable working independently while also contributing as a reliable and collaborative team member Positive attitude, self-motivated, and service-oriented—takes initiative and shows up with a “no task too small” mindset #J-18808-Ljbffr