Executive/Personal Assistant Job at Mack & Associates, Ltd. in Chicago

Overview

An energetic and rapidly growing tech company in Chicago is on the hunt for a sharp, driven, and highly organized Executive Assistant to support four dynamic Managing Directors. This is an incredible opportunity for an administrative professional who thrives on keeping things running smoothly behind the scenes and takes pride in being the go-to person in a high-impact, fast-paced environment. This fully on-site role puts you at the heart of a collaborative and innovative team—perfect for someone who loves being in the action and can juggle shifting priorities with poise and precision. The Executive Assistant will be a trusted partner to the leadership team, ensuring they’re always a step ahead and equipped for success.

Compensation: Base pay range is $70,000.00/yr - $100,000.00/yr, commensurate with experience.

Key Responsibilities

• Masterfully manage complex calendars for four Managing Directors, juggling meetings, deadlines, and priorities with finesse
• Serve as a reliable liaison between executives and internal/external stakeholders, keeping communication seamless and efficient
• Craft polished presentations, prep meeting materials, and handle sensitive correspondence with discretion
• Coordinate intricate domestic and international travel arrangements, including detailed itineraries and logistics
• Submit and track expense reports with accuracy and timeliness
• Assist in the execution and tracking of special projects and initiatives led by the leadership team
• Plan and support internal and external events, including team meetings, offsites, client engagements, and executive functions
• Create a professional, well-organized environment that keeps the leadership team running at full speed

Qualifications

• 5-10 years of experience providing executive-level support in a high-energy, fast-paced environment, or within another related position—experience in the tech industry is a plus
• Exceptional communication skills and meticulous attention to detail
• Strong time-management and multitasking abilities—you know how to prioritize when everything feels urgent
• Technically savvy with Microsoft Office Suite; bonus points for experience with Slack, Zoom, and Google Workspace
• Discreet, dependable, and professional at all times
• A proactive mindset with a solutions-first approach and a calm presence under pressure

Note: This description reflects the essential functions of the role and is not an inclusive list of duties. Other duties may be assigned as needed.