Brown Harris Stevens is hiring: Executive Assistant in New York

Join to apply for the Executive Assistant role at Brown Harris Stevens

1 day ago Be among the first 25 applicants

Join to apply for the Executive Assistant role at Brown Harris Stevens

Get AI-powered advice on this job and more exclusive features.

Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions.

We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must.

As Executive Assistant, You Will

• Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise.
• Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments.
• Assist in the preparation and organization of meetings and client reports.
• Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc.
• Maintain/organize online files, documents and records using One Drive, (url removed), (url removed) and Cloze.
• Collaborate with various teams members to facilitate cross-functional communication and deal flow.
• Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day.
• Handle confidential and sensitive information with discretion.
• Occasionally travel to various Manhattan locations as needed.
  
  

Requirements

Requirements:

• 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate.
• Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions.
• Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, (url removed), (url removed) and Cloze).
• Strong organizational and time management skills.
• Proven problem-solving skills and excellent verbal/written communication skills.
• Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively.
• Proactive work attitude.
• New York Real Estate License.
  
  

Benefits

This role provides healthcare, dental, vision, and paid time off.

Hours are 9:00am-6:00pm

The salary range for this role is $90,000-$100,000

Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at Brown Harris Stevens by 2x

Sign in to set job alerts for “Executive Assistant” roles.

EXECUTIVE ASSISTANT TO THE CHIEF MEDICAL OFFICER

Manhattan, NY $70,000.00-$90,000.00 2 weeks ago

EXECUTIVE ASSISTANT/TECHNICAL BUSINESS ANALYST

Manhattan, NY $160,000.00-$186,618.00 4 days ago

Assistant Director, Academic Advising and Student Success

Manhattanville, NY $65,800.00-$71,000.00 6 days ago

ASSISTANT DEPUTY COMMISSIONER, DSS OFFICE OF PLANNING MANAGEMENT

Manhattan, NY $87,440.00-$132,967.00 3 months ago

DEPUTY DIRECTOR FOR NOT-FOR-PROFIT ENGAGEMENT

ASSISTANT COMMISSIONER OF BEHAVIORAL HEALTH SERVICES

Executive Director, Bureau of Children, Youth, Families & Developmental Disabilities (CYF-DD)

EXECUTIVE DIRECTOR FOR FACILITIES OPERATIONS

EXECUTIVE DIRECTOR OF STRATEGY AND HR INNOVATIONS

Manhattan, NY $81,083.00-$148,866.00 3 weeks ago

New York County, NY $40,000.00-$80,000.00 1 week ago

Manhattan, NY $80,000.00-$115,000.00 1 week ago

Manhattan, NY $85,000.00-$100,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr