Regal Executive Search is hiring: Executive Assistant in Los Angeles

Executive Assistant

Exciting opportunity to be an Executive Assistant - Senior Executive Assistant to a founding member of a Law Firm specializing in entertainment law.

The Law Firm is well known and established in the area, and the successful candidate will serve as both a professional and administrative assistant.

Duties:

• Calendar management - setting calls, meetings, lunches, drinks, dinners
• Managing calls and maintaining an organized phone sheet, updating contacts as needed
• Taking notes during calls to memorialize proposals, deal terms, offers, etc.
• Sending agreements to clients for signature/countersignature and tracking their status and payments; coordinating start paperwork with business managers' offices
• Filing and document organization – both paper and digital
• Tracking and maintaining personal documents such as investments
• Monitoring emails with prompt, professional responses
• Managing mail
• Interfacing with clients to address their needs, concerns, and questions
• Coordinating travel arrangements
• Drafting formal emails, memos, bios, and letters as needed
• Performing research assignments as required

Qualifications:

• Minimum of 5 years Executive Assistant experience supporting C-Level executives in an entertainment company or partner in an entertainment law firm
• Bachelor’s Degree; Master’s Degree or JD is a plus