Executive Assistant Job at Global Technical Talent in New York

Overview

Primary Job Title: Executive Assistant III

Alternate/Related Job Titles: Senior Executive Assistant, Capital Markets Administrative Coordinator, Finance Executive Assistant, Administrative Business Partner, Senior Administrative Assistant

Location: New York, NY

Onsite Flexibility: Hybrid — 3 days onsite (4 days starting Nov 2025)

Contract Details

• Position Type: Contract
• Contract Duration: 4.5 months
• Start: As Soon As Possible
• Pay Rate: $43–$43.75/hour
• Shift/Hours: Monday to Friday, 8:00 AM to 5:00 PM ET
• OT: Possible, based on business needs
• Travel Required: No
• Fingerprinting Required: Yes

Job Summary

Seeking an experienced Executive Assistant to support a Capital Markets leadership team during a maternity leave coverage. The role requires high discretion, strong communication skills, and excellent organizational ability. The assistant will manage calendars, travel, meetings, and serve as a key liaison between internal and external stakeholders.

Key Responsibilities

• Coordinate high-level executive functions with broad independent judgment.
• Schedule and manage appointments, meetings, and travel arrangements.
• Answer phones, screen calls, manage visitors, and handle confidential information.
• Compose and format correspondence, memos, and reports.
• Organize mail, records, and maintain confidential files.
• Research and prepare data and special reports for executive-level decisions.
• Support Board of Directors' communications including minutes and records.
• Act on administrative matters during supervisor’s absence.
• Coordinate with internal departments and external stakeholders.
• Participate in divisional and departmental planning.
• May supervise or support other admin personnel as needed.

Required Experience

• Bachelor’s degree
• 3–5 years of experience as an Executive Assistant
• Previous support experience in Capital Markets or Finance
• Familiarity with managing multiple executive calendars

Nice-to-Have Experience

• Background in finance or corporate banking environments

Required Skills

• Executive-level calendar management
• Strong MS Office proficiency
• Capital markets familiarity
• Travel coordination and document preparation

Preferred Skills

• Financial services experience
• Data handling and report formatting
• Familiarity with board-level documentation processes
• High-level discretion and tact
• Multitasking in fast-paced environments

Additional Skills

• Client-facing communication
• Administrative coordination across departments
• Organization of workflows and division-level activities
• Supervisory experience over administrative staff

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

Top 10 banks in Canada and North America offering comprehensive financial solutions. Providing retail, commercial, wealth management, and wholesale banking services, we help clients thrive in today's evolving market.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation’s largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!

Job Number: 25-26298 #gttic #gttjobs