Executive Assistant Job at Segrera Associates in Fort Lauderdale

We are working with a client in Fort Lauderdale that is looking for an experienced Executive Assistant to join their team. This role is 100% onsite.

The Executive Assistant is responsible for the day-to-day administrative support of the C-Suite Leadership. This position will be privy to highly confidential and sensitive information and materials and must be able to manage information in a professional and private manner.

Responsibilities

• Provides administrative assistance, such as preparing presentations in Word, Excel, and / or PowerPoint, conducting research for related materials on behalf of C-Suite leadership.
• Manages calendars and meetings, including sending reminders, event preparation and organizing catering, when necessary.
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting, analyzing, and proof-reading information, initiating telecommunications.
• Completes expense reports on behalf of C-Suite leadership.
• Organizes materials for all meetings including preparation of research, briefing / event memos, and related materials.
• Acts as a liaison with other departments, centers, and outside agencies / companies at the highest executive level, (i.e., CEO’s, staff members, volunteers, executive assistants, etc.)
• Provides excellent customer service to all staff, board, volunteers, members, and guests.
• Maintains confidential, sensitive information and materials in a professional and private manner.
• Implements all work assignments required from the C-SUITE with a sense of urgency, including budget preparation, supply fulfillment, filing and assist with other specialized business functions within the Association as assigned.
• Works as a cohesive member of the Executive Assistant team with the day-to-day operations of Senior Management; ensuring proper coverage of Senior Management assistance and with events and projects as assigned. Other duties as assigned.

Qualifications

• Bachelor’s degree or comparable experience in related field.
• Minimum of five years of experience working in an Executive Assistant role supporting C-Level executives.
• Advanced proficiency in Microsoft Office (Word, Excel, and Power Point).
• Excellent communicator, able to interact with people of all levels in a confident and professional manner.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Ability to maintain confidentiality and manage sensitive situations.
• Excellent customer service skills.