Executive Assistant Job at Career Group in Los Angeles

Overview

Executive Assistant – Financial Services – Location: DTLA | Onsite | Full-Time

A fast-paced, high-performing investment firm headquartered in Downtown LA is seeking a refined and resourceful Executive Assistant to join their Los Angeles office. This is a confidential search for a sharp, proactive professional who excels under pressure and brings a high level of discretion, judgment, and attention to detail. This role is ideal for someone who thrives in a professional, client-facing environment and has a proven track record supporting senior executives. If you're highly organized and able to anticipate needs before they arise, this opportunity offers an exciting seat at the center of a dynamic financial organization.

Key Responsibilities

• Provide high-level administrative support to senior executives with efficiency
• Manage demanding calendars and coordinate complex, high-volume scheduling
• Arrange and oversee detailed, multi-leg travel itineraries across domestic and international destinations
• Prepare materials and coordinate logistics for meetings, presentations, and events
• Handle inbound communications with professionalism, confidentiality, and a solutions-oriented mindset
• Process expense reports and monitor reimbursements with precision
• Support office operations and help coordinate team events or special projects
• Act as a liaison between executives, internal teams, and external partners

Qualifications / What we're looking for

• Refined and resourceful Executive Assistant with discretion, judgment, and a high level of detail
• Proven track record supporting senior executives in a professional, client-facing environment
• Highly organized and proactive, with the ability to anticipate needs before they arise
• Experience managing demanding calendars and coordinating travel itineraries (domestic and international)
• Strong communication, problem-solving, and interpersonal skills

Details

Location: Downtown Los Angeles (DTLA) – Onsite

Employment type: Full-time

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