Executive Assistant Job at Mack & Associates, Ltd. in Skokie

A dynamic and quickly growing professional services firm in Skokie, IL is looking for a sharp, proactive, and highly organized Executive Assistant to support a senior executive in both business and personal capacities. This is a fully on-site role offering variety, visibility, and the chance to be a trusted right hand to a busy leader. This is a fantastic opportunity for a resourceful professional who thrives on being one step ahead—juggling calendars, managing projects, coordinating travel, and handling personal tasks with discretion and poise. The role also includes light support for the company’s social media presence, making it perfect for someone with strong organizational skills and a touch of creative flair. This position offers a competitive salary of $50-70k, commensurate with experience. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO.

Key Responsibilities of the Executive Assistant

• Own and manage a dynamic calendar, coordinating meetings, appointments, and personal commitments
• Act as a liaison for internal and external stakeholders, ensuring smooth and professional communication
• Arrange complex travel plans and create detailed itineraries for both business and personal trips
• Prepare and process expense reports and manage invoice tracking
• Support occasional personal errands and home-related logistics to keep things running smoothly
• Assist with maintaining a light and consistent social media presence for the company (e.g., drafting/scheduling posts, monitoring engagement)
• Handle administrative duties such as document preparation, correspondence, and project coordination
• Plan and coordinate client and partner events, including receptions, meetings, and special engagements, ensuring a seamless and memorable experience that reflects the firm’s brand and values
• Support marketing initiatives by creating and managing content for social media platforms, coordinating campaigns, and ensuring consistent brand messaging across all channels
• Jump in on special projects and help streamline day-to-day operations

Qualifications of the Executive Assistant

• 1-3 years of administrative experience working with senior leaders
• Strong multitasking and problem-solving skills with a “no task too small” attitude
• Excellent written and verbal communication
• Tech-savvy and proficient in Microsoft Office; experience with social media scheduling tools is a plus
• Discreet, trustworthy, and capable of managing sensitive information with care
• Energetic, dependable, and able to pivot seamlessly between business and personal tasks

Note: P-7