Executive Assistant Job at LaMar's Donuts and Coffee in Denver

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Summary: To assist the President in all professional and organizational goals by performing the following duties.

Salary Range: The salary range for this position is expected to be between $85,000 and $105,000, based on several factors including, but not limited to, experience, qualifications, and skill set.

Responsibilities

• Assure that confidentiality is maintained regarding all information obtained through the company and President.
• Highly proficient written and oral executive communications skills
• Manage and maintain executives’ schedules.
• Meeting planning
• Highly Organized
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Typing and modification of executive correspondence, executive memorandums, store visitation reports, executive meeting minutes, and advertising cooperative meeting minutes
• File and retrieve corporate documents, records, and reports.
• Franchise lead tracking, sales letters, brochure mailings, prospects’ travel arrangements, and compliance file maintenance
• Preparation of sales and statistical records as directed
• Review corporate budgets and store-level profit and loss statements and comparing to determine variances
• Assisting in office management as directed
• Assisting in human resources as directed
• Occasional vendor communications
• Clerical and administrative duties including but not limited to answering phones, general filing, typing, screening phone calls, message distribution, travel arrangements, mail and overnight freight duties, and fax distribution as needed
• Manage and delegate tasks to administrative assistants and receptions.
• Other duties and responsibilities as assigned

Skills

• Excellent Oral Communication Skills
• Exceptional Written Communication Skills
• Technical Communication
• Diplomacy
• High-Level Organization
• Professionalism
• Presentation
• Extraordinary Reading Skills
• Computer Literacy
• Keyboard Skills
• Oral Communication in an Executive Setting
• Administrative Knowledge
• Strong Microsoft Suite Skills
• Typing Speed of 85 WPM
• Proficient Spelling, Grammar, and Punctuation

Requirements

• To perform this job, an individual must possess a valid driver's license and satisfy company auto insurance underwriting standards.
• Complete a post-offer, pre-employment background check.

Qualifications

• Must be able to perform the duties and responsibilities listed satisfactorily. The requirements below represent the knowledge, skill, ability, behavior, and character required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education

• Must possess a bachelor’s degree.

Experience

• Minimum of five years as an executive assistant or in the executive department. Prior experience managing other administrators and receptions. Previous experience in office management or similar roles is required.

Language Ability

• Exceptional ability to read, analyze, and interpret information and general business operations. Ability to clearly and effectively communicate/present information and respond to questions from corporate headquarters, corporate management team, customers, vendors, attorneys, and the general public.

Reasoning Ability

• Ability to define problems and determine solutions.

Work Environment

• The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is moderate.

Physical Demands

• An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee must occasionally lift and move up to 60 pounds (lifting banker’s boxes that contain files, etc.). Specific vision abilities required by this job include peripheral vision and the ability to adjust focus.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Food and Beverage Services

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