Executive Assistant Job at Green Key Resources in New York

An Investment Management firm located in Midtown Manhattan is seeking a temporary Executive Assistant to support a few executives for 3-6 months.

Hourly pay rate: $35-45/hr

On-site 3 days per week

Key Responsibilities

• Provide administrative support to multiple senior executives, including calendar management, travel coordination, and meeting planning.
• Manage complex and ever-changing schedules, ensuring efficient use of time and prioritization of meetings.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Handle confidential information with discretion and integrity.
• Coordinate internal and external meetings, including logistics, materials, and follow-up actions.
• Liaise with clients, investors, vendors, and internal departments on behalf of the team.
• Assist with expense reporting, invoice processing, and budget tracking.
• Support the planning and execution of team events and offsites.
• Anticipate team needs and proactively resolve administrative challenges.

Qualifications

• Bachelor’s degree preferred.
• 1–5 years of executive or team assistant experience, ideally within finance, private equity, investment banking, or a related field.
• Exceptional organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Strong communication and interpersonal skills.
• High degree of professionalism and discretion.
• Ability to work independently and as part of a team.
• Proactive mindset and a “no task too small” attitude.