Clarity Recruiting is hiring: Executive Assistant in New York

Our client, a prestigious firm in Midtown Manhattan, is seeking a seasoned Executive Assistant to provide high-level administrative and strategic support to the CEO. This is an exceptional opportunity for a polished, proactive professional who thrives in a fast-paced, high-expectation environment.

Responsibilities

• Serve as the primary gatekeeper and liaison between executives, clients, and internal stakeholders, exercising the utmost discretion and professionalism.
• Manage complex and dynamic calendars, including scheduling high-level meetings, conferences, and client engagements.
• Coordinate intricate domestic and international travel arrangements, itineraries, and logistics.
• Prepare and process expense reports accurately and efficiently in accordance with firm policies.
• Oversee special projects and firm-wide initiatives, ensuring timely execution and follow-up.
• Manage and mentor administrative support staff, fostering a culture of collaboration, accountability, and excellence.
• Draft, review, and edit correspondence, memoranda, and presentations for executive review.
• Anticipate the needs of senior leadership and proactively address operational and logistical challenges.
• Maintain confidentiality of sensitive information and handle all matters with a high degree of discretion and integrity.

Qualifications

• Bachelor’s degree preferred; equivalent experience will be considered.
• 10–15 years of experience providing C-Suite executive support, ideally in a law firm or professional services environment.
• Exceptional communication, organization, and multi-tasking abilities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proven ability to maintain confidentiality, exercise sound judgment, and remain composed under pressure.
• Highly professional, polished demeanor with a strong client-service mindset.
• A proactive, adaptable, and resourceful team player who takes ownership and drives results.

Work Environment: Hybrid, 3 days in office

Salary Range: 130-160K depending on experience