Overview
Join to apply for the Executive Assistant role at Bank OZK.
Under general direction, performs a wide range of complex and confidential administrative and professional support responsibilities.
Essential Responsibilities
- Perform all general office and professional support functions, including drafting and editing communications and other documents; organizing and maintaining comprehensive and accurate records; and creating presentations.
- Provide back-up assistance to other officers, as needed, on a variety of projects and tasks, including preparation and filing of reports.
- Interface with internal and external stakeholders, including senior/executive management, ensuring excellent customer service.
- Maintain and update executive officer and team logistical information, such as scheduling and meeting coordination.
- Demonstrate an understanding of the Bank’s business, products, and services as applicable to the department/function to provide effective administrative and professional support.
- Research, compile, and analyze data for special projects and various reports.
- Retrieve information from records, email, minutes, and other related documents; prepare written summaries of data when needed.
- Respond to and resolve administrative inquiries and questions.
- Screen incoming phone calls, inquiries, visitors, and correspondence in a polite and professional manner, and route accordingly.
- Plan and coordinate travel logistics and other special events, as necessary.
- Handle clerical tasks and prioritize correspondence.
- Complete special assignments, as needed.
- Maintain confidentiality and exercise discretion with respect to Company and Bank matters, personnel matters, and job duties.
- Maintain good attendance and punctuality to work.
- Follow Bank policy, procedures, and guidelines.
- Perform other duties as assigned.
Knowledge, Skills & Abilities
- Comprehensive knowledge of administrative and clerical procedures
- Ability to communicate effectively both verbally and in writing with all levels of management
- Excellent and professional interpersonal skills
- Effective organizational skills, ability to manage multiple priorities, handle unexpected events, and meet deadlines
- Ability to work independently, prioritize, and complete tasks
- Critical thinking and problem-solving skills
- Ability to work overtime, if needed
- Willingness to follow policies and procedures
- Support organizational goals and values
- Flexibility and adaptability to absorb new duties and responsibilities
- Proficiency in computer and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Microsoft 365, Adobe Acrobat, and related platforms
Basic Qualifications
- High school diploma or equivalent required; associate or bachelor’s degree preferred
- 5+ years of work experience in an administrative/executive assistant role required
- 5+ years of work experience with Microsoft Word, Excel and PowerPoint required
Job Expectations
Operate customary equipment and technology used in a business environment, with or without accommodation.
Note: This description is not an exhaustive list of all job functions, duties, skills, and job standards required. Other job functions, duties, skills, and standards may be added. Management reserves the right to add or change the job requirements at any time.
EEO Statement
Bank OZK is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by federal, state, and local law. Member FDIC.