SGS Technologie is hiring: Executive Assistant in Saint Petersburg

Overview

SGS Technologie is looking for Sr. Executive Assistant for our Financial Client at St Petersburg, Florida

Sr. Executive Assistant

Hybrid

St Petersburg, Florida

Onsite role for candidates local to St. Petersburg, FL

Opportunity for extension or conversion based on attendance and performance

Laptop provided

Responsibilities

• Provides the full spectrum of support to two or more SVPs within the Technology organization.
• Maintains confidentiality.
• Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues.
• Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries.
• Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies.
• May prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings.
• Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements.
• Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor.
• Prepares or assists in preparing statistical and narrative reports by performing information gathering and analysis, as specifically directed.
• Submit expense reports weekly and reconcile Corporate American Express accounts of the executives.
• Composes and prepares timely responses to a variety of routine written inquiries.
• Build strong professional relationships with colleagues within the IT Admin Team and within the firm.

Skills

Knowledge

• Intermediate level concepts, principles and practices of providing executive support
• Financial services terminology and technology products knowledge is preferred

Skill

• Providing clerical support for a senior vice president of a major organizational functional area
• Answering telephones and assisting visitors
• Scheduling and coordinating meetings, events, interviews, and appointments
• Preparing reports
• Establishing and maintaining files, databases and other records
• Sorting, screening and distributing email
• Microsoft 365 applications, Concur, Viso, MS Teams, Zoom, office equipment

Ability

• Make administrative and procedural decisions and judgments
• Analyze and solve problems
• Attend to detail while maintaining big picture orientation
• Organize, manage and track multiple detailed tasks and assignments while frequently changing priorities in a fast-paced environment
• Communicate effectively, both orally and in writing
• Work independently
• Handle stressful situations and provide a high level of customer service in a calm and professional manner

Education

Bachelor’s Degree and (10+) ten plus years’ experience in providing secretarial and administrative support to executives at a senior vice president/department head level in a major function within a large financial planning, investment management or other financial services environment.

Required Details

Please apply with a copy of your resume, best contact number, the best time to reach out, and email address.

Regards,

Fathima Nuzha

Senior Technical Recruiter – SGS Technologie

Ph: (904) 644 3721

fathima@sgstechnologies.net