Executive Assistant Job at Eastern Healthcare Group in Clifton

Position Summary
We are seeking a sharp, confident, and highly capable professional to serve as Executive Assistant to the COO. This is a mission-critical role for someone who brings structure to complexity, operates with discretion and authority, and ensures the executive office functions at peak performance.
You’ll be the COO’s most trusted partner — managing priorities, driving execution, and ensuring the right things get done at the right time. If you’re known for always being one step ahead, this is your opportunity to step into a role that will challenge and elevate your professional game.

Key Responsibilities

• Serve as a strategic partner to the COO — managing key initiatives, aligning teams, and ensuring seamless execution across the organization.
• Represent the COO with professionalism and credibility in internal and external interactions.
• Prepare executive-level materials including presentations, briefings, and summaries that synthesize complex topics into actionable insights.
• Participate in high-level meetings, track follow-ups, and ensure outcomes are executed with precision.
• Coordinate and drive cross-functional projects and initiatives that require executive visibility and oversight.
• Anticipate operational needs, remove obstacles, and improve processes to maximize executive efficiency.
• Maintain visibility into strategic priorities, ensuring the COO’s time and focus are aligned with the company’s most critical objectives.
• Lead or support special projects requiring high discretion, analytical thinking, and rapid execution.

Qualifications

• 2+ years of experience in a senior executive support, chief of staff, operations, or strategic project leadership role.
• Proven success supporting or working alongside C-suite executives, ideally in healthcare or another highly regulated industry.
• Outstanding written and verbal communication skills, with the ability to present confidently and concisely.
• Discreet, trustworthy, and emotionally intelligent — comfortable handling sensitive matters with maturity and professionalism.
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
• Strategic thinker with strong judgment, problem-solving skills, and the ability to anticipate needs.
• Proficient in Microsoft Office or Google Workspace; experience with tools like Asana, Notion, or Trello is a plus.

Why Join Us?
At Eastern Healthcare Group, you’ll be working at the center of executive decision-making and organizational strategy. This is a rare opportunity to partner directly with senior leadership and help drive the success of a rapidly growing healthcare organization. If you’re looking for a role that demands your best — and gives you a front-row seat to leadership — we encourage you to apply.