Executive Assistant Job at Biodiversity Australia Pty Ltd in Friendly

Overview

At Biodiversity Australia, we’re dedicated to creating sustainable solutions that allow people and the environment to thrive together. As an Indigenous-owned environmental management consultancy, we specialise in protecting biodiversity and supporting sustainable development through innovative, science-based approaches.

We work across diverse environments and sectors, collaborating on renewable energy projects, restoring ecosystems with landholders, and delivering biodiversity stewardship solutions. Our projects aim to create a lasting legacy of environmental care and connection, beyond compliance.

We’re proud to lead significant environmental programs in the country, including one of the largest biodiversity offset programs in New South Wales. By collaborating with sectors such as renewable energy, government, defence, construction, and resources, we help shape a future where economic growth and environmental conservation go hand in hand.

Our core values are Integrity, Teamwork, Safety, Client Success, and Indigenous Pathways, which guide our work and the impact we strive to achieve every day.

Join us in shaping a brighter, greener future, where your work will have a lasting impact on the environment and the communities we serve.

About the opportunity

An exciting opportunity has arisen for a proactive and highly organised Executive Assistant to support a Senior Manager. In this role, you will provide high-level administrative support.

This position offers a unique blend of responsibilities, giving executive support while engaging with multiple facets of the business to ensure the smooth operation of daily activities.

• Manage and coordinate meetings, appointments, and calendars for the Senior Manager
• Facilitate travel arrangements, including accommodation and vehicle hire
• Assist in preparing and proofreading documents, presentations, and reports to a high standard
• Coordinate key legal documentation and liaise with stakeholders such as lawyers and solicitors
• Support project administration tasks, including managing project timelines, coordinating with team members, and tracking deliverables
• Provide administrative support such as minute taking, organising events, and managing office supplies
• Liaise with internal and external stakeholders to ensure effective communication and workflow
• Monitor expenses and submit expense reports for reconciliation
• Assist with IT assets, office maintenance, and supplier management when needed

About you

To succeed in this role, you will need exceptional time management, attention to detail, and the ability to prioritise effectively. You should be a strong communicator, able to interact confidently with stakeholders at all levels while maintaining confidentiality.

To be successful, you will have:

• Minimum 5 years of experience in an executive assistant or high-level administration role
• Extensive experience with multi-calendar management
• Strong organisational skills and the ability to manage competing priorities
• Exceptional written and verbal communication skills
• High proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Experience supporting senior-level management and handling confidential information
• Ability to work autonomously and as part of a collaborative team
• A proactive, problem-solving approach with a focus on achieving outcomes
• Friendly and supportive team environment
• Opportunities for professional development and growth
• Regular social events and team lunches
• Work with confidence for an ISO-accredited company known for its high standards

Inclusive notice We are proud to be an Indigenous-owned, equal opportunity employer that values diversity and inclusion. We strongly encourage Indigenous individuals to apply and offer upskilling opportunities through our Indigenous Pathways model.

The interview process will begin without delay, so please send in your application as soon as possible. Only applicants who have been shortlisted for an interview will be contacted.

Salary will be negotiated based on experience.

Application questions

• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an executive assistant?
• Which of the following Microsoft Office products are you experienced with?
• What is your expected annual base salary?
• How much notice are you required to give your current employer?

Please include any other relevant details that prompted you to report this job ad as fraudulent, misleading, discriminatory, or salary below minimum wage.