Executive Assistant Job at Archway Group in Indianapolis

Position Overview

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to our senior leadership team. This role requires exceptional multitasking abilities, strong communication skills, and a high degree of professionalism. The ideal candidate thrives in a fast-paced environment, anticipates needs, and ensures seamless coordination across executive schedules and priorities.

Key Responsibilities

• Calendar & Meeting Management
• Coordinate complex calendars across five executives, including scheduling meetings, managing conflicts, and ensuring timely follow-ups.
• Organize internal and external meetings, including logistics, agendas, and materials.
• Prepare executives for meetings with briefing documents and background research.
• Communication & Correspondence
• Serve as a gatekeeper and liaison between executives and internal/external stakeholders.
• Draft, proofread, and manage email correspondence and other communications.
• Maintain confidentiality and handle sensitive information with discretion.
• Travel & Expense Coordination
• Arrange travel, including itineraries, accommodations, and transportation.
• Process expense reports and reimbursements accurately and promptly.
• Project & Task Support
• Assist with special projects, presentations, and reports as needed.
• Track action items and ensure timely completion of tasks across executives.
• Office & Team Support
• Coordinate with other administrative staff to ensure smooth operations.
• Support team events, off-sites, and leadership communications.
  

What We Offer

• A dynamic and collaborative work environment.
• Opportunities to work closely with senior leadership and contribute to strategic initiatives.
• Competitive compensation and benefits.

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