Executive Assistant Job at Macquarie Bank Limited in New York

Join our team as an Executive Administrative Assistant in our New York office supporting senior leaders in our Client Solutions Group. In this role, you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone contributes ideas and drives outcomes.

What role will you play?

You will be responsible primarily for calendar management, expense and invoice processing via Coupa, and travel coordination (both domestic and international) for a team of executives using Concur. You will collaborate with other Executive Assistants and executives across multiple internal teams and support their success. You will also work on various ad-hoc projects, including coordinating team events.

Salary range for this position: $80,000 - $115,000/Yr. Actual base salary may vary based on relevant experience, tenure, market data, performance, sector, and location. You may also be eligible for an annual discretionary incentive. Further details on benefits are listed below.

What you offer

• Extensive calendar management, including booking meetings, managing conflicts, and reserving rooms/catering
• Booking and confirming complex travel arrangements, producing detailed itineraries, handling flights, hotels, cars, visas
• Processing purchase orders and invoices on Coupa, managing expense claims in Concur, ensuring deadlines are met
• Preparing and coordinating meeting documents, including printing, binding, and scanning
• Providing general administrative support, such as organizing large-scale events

What we offer

• Wellbeing leave and annual leave
• Paid parental and transition leave
• Volunteer leave and donation matching
• Benefits supporting physical, mental, and financial wellbeing (insurance, savings accounts, etc.)
• Access to Employee Assistance Program and learning opportunities
• Recognition awards and flexible working arrangements
• Reimbursement for home office equipment

Macquarie Asset Management is a global asset manager delivering positive impact across various investment capabilities.

Our commitment to diversity, equity, and inclusion

We embrace diversity and provide equal opportunities regardless of race, gender, age, disability, or background. We aim to support all individuals during recruitment and working arrangements. Please inform us during the application if you need accommodations.