Career Group is hiring: Executive Assistant in San Francisco

Overview

Our client, a leading private equity firm, is seeking a highly proactive and resourceful Executive Assistant to support a Partner. This role requires someone who thrives in a fast-paced, dynamic environment and can confidently manage shifting priorities with ease. The ideal candidate will be detail-oriented, adaptable, and able to anticipate needs before they arise, ensuring the Partner’s time is optimized for strategic initiatives.

Base pay range

$65.00/hr - $70.00/hr

Please note: This is an on-site, 5-month contract based in San Francisco, CA. Pay will be $65-$70/hr.

Responsibilities

• Proactively manage a complex and demanding calendar, including frequent changes and last-minute scheduling adjustments.
• Coordinate travel arrangements, logistics, and itineraries with precision.
• Serve as a gatekeeper and trusted point of contact, managing communications with discretion and professionalism.
• Anticipate needs and provide solutions quickly without being flustered by changes or competing priorities.
• Prepare meeting materials, agendas, and follow-ups in coordination with internal and external stakeholders.
• Support special projects, presentations, and high-priority initiatives as directed.
• Handle confidential information with the utmost discretion.

Qualifications

• 5+ years of experience supporting senior executives, preferably within private equity, investment banking, or a similarly demanding environment.
• Proven ability to manage complex calendars and shifting priorities seamlessly.
• Exceptional organizational skills and attention to detail.
• Strong communication skills—clear, concise, and professional.
• Ability to stay calm under pressure and respond quickly to requests or unexpected changes.
• Proficiency in Microsoft Office Suite and familiarity with scheduling/travel tools.
• A proactive, solution-oriented mindset and ability to work independently.

Application note: Please submit your resume for immediate consideration.

Privacy and equal opportunity: We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: careergroupcompanies.com/california-privacy-notice/

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Administrative
• Industries: Venture Capital and Private Equity Principals