City of Brockton is hiring: Executive Assistant in Brockton

About City Of Brockton

For nearly 200 years Brockton has retained its distinctive character as a complete community, and benefits from its role in the regional economy. It has excellent transportation access that links employment, employees, education, and services. While other communities in the Greater Boston area have become very expensive places to live or to conduct business, Brockton provides a high-quality alternative that is relatively affordable to all.

Brockton provides the benefits that arise from a culturally diverse population and the diversity of its employment base. This is a complete city - with its diverse places to work, study, shop, and live. The neighborhoods are compact, walkable, and endowed with a solid stock of housing. It has a remarkably varied and extensive network of open spaces, cultural and civic institutions. To learn more about what the City has to offer please click here.

Job Description

SALARY: $66,855 - $69,555 annually - commensurate with experience

Bargaining Unit: N/A

To view the respective collective bargaining agreement please click here.

REPORTS TO: Mayor, Chief of Staff or their designee

SUPERVISORY RESPONSIBILITY: May supervise interns/volunteers as needed

The Mayor's office is seeking a motivated and talented Executive Assistant. The individual who fills this essential position will perform highly responsible administrative and clerical work that supports the operations of the Mayor, the Chief of Staff, and the Mayor's office. The successful candidate will have the opportunity to become involved with a variety of fascinating projects promoting the City's values, programs and initiatives.

The position is non-unit and not eligible for remote work.

Essential Functions

• Performs highly responsible administrative and clerical work supporting the operations of the Mayor, the Chief of Staff, and the Mayor's office.
• Acts as a confidential administrative assistant to the Mayor and Chief of Staff
• Relays administrative orders and information to department employees; prepares correspondence.
• Oversees Contract administration.
• Acts as a liaison with other departments or agencies; prepares, by direction, correspondence relative to the function of the department.
• Maintains department personnel records, preparation, and disbursement of payroll
• Maintains Office budget; purchase orders; requisitions.
• Communicates with vendors.
• Assists in preparing City Council Filings, when needed.
• Assists with Mayoral Event planning.
• Other duties as assigned.

Requirements

QUALIFICATIONS REQUIRED AT HIRE

Associate's Degree or advanced training; three (3) years of administrative experience; supervisory experience; municipal experience preferred; or an equivalent combination of education and experience.

Knowledge, Skills, And Abilities

• Knowledge of office administration and management practices.
• Knowledge of payroll policies and practices.
• Ability to prioritize assignments and work independently.
• Ability to update and maintain records.
• Ability to communicate effectively in written and oral form.
• Basic accounting skills.
• Interpersonal, communication and organizational skills.
• Computer skills.

Physical Demands

• Operates standard office equipment.
• Minimum physical effort is required to perform duties.
• Required to stand, walk, sit, speak, hear and use hands to operate equipment.
• Vision requirements include the ability to read and analyze documents and use computers and standard office equipment.

Work Environment

Work is performed in office conditions and is subject to some fluctuation based upon the demands of the department and unplanned events. Has regular contact with City employees and the public.

Additional Information

Comprehensive Benefits

When you embark on a career with the City of Brockton, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits.

Equal Employment Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The City of Brockton provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other protected class or any other basis covered by appropriate law.

The City of Brockton complies with all applicable federal, state and local laws governing nondiscrimination in employment in all locations in which the City operates. This policy applies to all terms and conditions of employment. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator, Eisha George, Manager of Diversity, Equity and Inclusion, at (508) 897-6439.

As a condition of employment, the City of Brockton will conduct a comprehensive background check review which includes a Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI), once an offer has been accepted.

Section 2-110 of the Revised Ordinances of the City of Brockton mandates that employees establish residency within the City within one year of hire.

Application Instructions

To be considered for this position, please click the APPLY NOW button and follow the STEPS. Please upload Resume and Cover Letter to be considered.