Addison Group is hiring: Executive Assistant in Wayne

Position Overview

The Executive Administrator provides high-level administrative, financial, and event planning support for Senior Leadership. This role manages communications, budgets, special projects, and student programs while coordinating a wide range of events and serving as a representative of the office to internal and external stakeholders.

Base pay range

$20.00/hr - $22.00/hr

Key Responsibilities

• Provide executive-level administrative support including calendar management, meeting coordination, travel arrangements, and professional correspondence.
• Plan, coordinate, and execute a variety of events such as orientations, open houses, recruitment activities, workshops, receptions, and commencement ceremonies.
• Oversee event logistics including scheduling, venue coordination, catering, communications, volunteer management, and day-of execution.
• Manage budgets, track expenses, process reimbursements, and prepare financial reports.
• Coordinate applications and awards for fellowships, student funding, and recognition programs.
• Maintain records, prepare reports, and manage special projects on behalf of Senior Leadership.
• Serve as a central point of contact for faculty, staff, students, and external partners, ensuring timely responses and follow-up.

Qualifications

• High school diploma required; college coursework preferred.
• 5+ years of administrative experience; event planning experience strongly preferred.
• Proficiency in Microsoft Office Suite; familiarity with budgeting and reporting tools a plus.
• Strong written and verbal communication skills with the ability to engage professionally at all levels.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Job function

• Administrative
• Higher Education