The Larko Group is hiring: Executive Assistant in New York

Vice President of Recruitment at The Larko Group

Our client, a premier financial services firm, is seeking a decisive, strategic professional to join their elite team. This is a high-visibility role where you’ll partner with senior leadership and external stakeholders on initiatives that shape business outcomes. You’ll manage projects end-to-end, safeguard sensitive information, and deliver results in a fast-paced, high-pressure environment. For a driven professional ready to operate at the highest level, this role offers the platform to make a measurable impact and accelerate your career.

Responsibilities

• Oversee expense reports and prepare confidential correspondence with accuracy and discretion.
• Coordinate complex travel arrangements, itineraries, and agendas; compile and distribute documents for weekly travel-related meetings.
• Research, prioritize, and respond to incoming issues—including sensitive or confidential matters—by determining the most effective course of action or escalation.
• Serve as a direct point of communication with team members and key stakeholders regarding ongoing projects and initiatives.
• Manage non-disclosure agreements and related documentation, ensuring accuracy, compliance, and proper execution of all contracts.
• Organize and facilitate committee and leadership meetings, including technology setup, material preparation, and distribution for weekly, monthly, quarterly, and earnings call sessions.
• Prepare quarterly lender reporting packages for each property.
• Run reports and partner with analysts to source additional data and insights as needed.
• Coordinate scheduling and travel logistics for quarterly Board of Directors meetings.
• Collaborate seamlessly with other administrative assistants to support broader team objectives.
• Take on additional responsibilities and projects as required to support the team’s success.

Ideal Experience

• Bachelor’s degree with current experience supporting executive leadership.
• Strong PC skills – MS Outlook, Word, Excel, and PowerPoint.
• Effective communication with outstanding writing skills.
• Advanced ability to organize, prioritize, multitask, and manage competing priorities.
• Tact, good judgment in confidential situations, and proven experience interacting with senior management.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.