Executive Assistant Job at Aditi Consulting in Raleigh

Payrate

$ - $

Summary

Provides secretarial / administrative support directly to executives (excluding CEO), exercising confidentiality, tact, and diplomacy. Uses business software applications (word processing, presentation, and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. Receives, screens, and directs incoming calls, visitors, mail, and email. Maintains files, records, calendars, and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses. Participates in the development and implementation of secretarial standards, policies, and practices for the organization. Requires specialized skills or is multi-skilled developed through job-related training and considerable on-the-job experience. Completes work with a limited degree of supervision [KC].

Responsibilities

• Executive Support: Manage complex calendar scheduling, travel arrangements, and expense reporting with a high degree of accuracy and confidentiality.
• Serve as the primary liaison between the President and internal / external stakeholders, ensuring timely and effective communication. Anticipate the President’s needs and proactively address administrative and logistical challenges.
• Departmental Operations: Coordinate and prepare materials for key leadership meetings, town halls, off-sites, and workshops – including drafting agendas, capturing action items, and tracking follow-ups.
• Establish and maintain a cadence across strategic meetings (tech management reviews, collaboration sessions), ensuring alignment across teams.
• Own onboarding logistics for new leaders and key team members, streamlining their integration and engagement.
• Project & Event Coordination: Plan and execute internal events, such as leadership retreats, team-building activities, and customer symposia.
• Partner with cross-functional leads to ensure timely execution of shared deliverables and communications.
• Communications & Culture: Draft, format, and help deliver internal communications on behalf of the President to ensure clarity and cultural consistency.
• Be a culture carrier for the department – helping coordinate recognition moments, milestones, and morale-boosting activities.
• Meeting notes, agenda, and follow-up activities.

Qualifications & Skills

• High school diploma or GED required.
• Years of experience required.
• Experience working with executives required.
• Proven experience supporting a senior executive in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Teams, SharePoint, and calendar management tools (Outlook).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience coordinating multi-stakeholder projects or initiatives.
• Strong organizational and multitasking abilities.
• Experience planning and executing high-impact events.
• High emotional intelligence, diplomacy, and a collaborative mindset.

Pay Transparency

The typical base pay for this role across the is : $ - $. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, paid days off, (k) plan participation, commuter benefits and life and disability insurance.

Privacy & AI Notice

For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy ().

Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human-based decision making in employment decisions. By applying for this position, you agree to Aditi’s use of AI technology, including calls from an AI Voice Recruiter.

AditiConsulting