Executive Assistant Job at Arrow Search Partners in New York

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About The Company

Our client is one of the top global asset management firms in the world, specializing in private equity, credit, and hedge fund investment strategies.

Responsibilities

• Manage calendars, schedules, appointments, and required travel for the Managing Director in the Chief Legal Office and 1-2 other team members.
• Create and proof memos and presentations.
• Maintain and organize files, including contract & document management systems and department files (both electronic and paper), including company contracts.
• Complete detailed expense and out-of-pocket reports, including tracking receipts and project codes.
• Coordinate complex travel arrangements, including flights, visas, cars, hotels, and other reservations.
• Plan, coordinate, and manage conferences and events.
• Book conference rooms for internal and external meetings; coordinate registration and greet guests.
• Complete ad hoc projects, including research and drafting assignments.

Requirements

• Bachelor’s degree preferred.
• 3-5 years of experience in an administrative capacity.
• Experience in financial services or legal industry highly preferred.
• Poised and professional with strong communication and interpersonal skills.
• Extremely organized with strong attention to detail.
• Understanding of the importance of professionalism and confidentiality.
• Ability to work overtime as needed.
• Proficiency in Microsoft Office.

Salary Range

$80,000 – $90,000

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Staffing and Recruiting