Executive Assistant / Personal Assistant Job at Solana Foundation in Los Angeles

The Opportunity

We're looking for an exceptional Executive Assistant / Personal Assistant (EA/PA) to be the trusted right hand to our General Counsel someone who can be in sync with her rhythm, adapt in real-time, and make sure nothing slips through the cracks.

This is a high-impact, high-trust role. You'll be a force multiplier who keeps things moving across both professional and personal priorities. From tight-turnaround legal scheduling to personal travel planning to crisis-mitigation (when the unexpected inevitably hits), you're someone who thrives on juggling complexity with clarity, and you make it all look effortless.

You're polished, detail-obsessed, assertive in the best way and when something gets blocked, your instinct is to calmly figure out a workaround and keep pushing forward.

What You'll Do

Executive Support

• Manage a fast-changing calendar with meetings across multiple time zones and domains.
• Prioritize inbound requests (email, Slack, text, etc.) and draft thoughtful, crisp responses on behalf of the GC.
• Coordinate legal and business meetings, prep agendas, track deliverables, and follow up to keep workstreams tight.
• Handle confidential documents, filing, internal workflows and managing signature requests.

Travel & Logistics

• Plan and execute detailed travel itineraries (domestic/international), with full logistic support including family/personal needs.
• Troubleshoot travel disruptions and act fast to get things back on track no chaos, just solutions.

Projects & Ops

• Own short- and medium-term projects: from helping prep for board meetings to organizing conferences or internal events.
• Liaise with internal and external stakeholders always professional, always moving things forward.
• Handle document prep, tracking, and light editing with an eye for confidentiality and quality.

Personal Assistant Support

• Support with personal scheduling, errands, and home logistics as needed (e.g., appointments, gifting, special events, family travel).
• Track personal and household budgets, file expenses, and help manage tasks ranging from the everyday to the once-a-year.
• Be comfortable jumping in wherever needed no task too small, no detail overlooked.

What We're Looking For

Must-Haves

• 5+ years supporting senior execs in a hybrid EA/PA role.
• Discretion and trustworthiness you'll handle sensitive and confidential information daily.
• Based in California (LA preferred) and open to ~1 week/month in-person support.
• Proactive, assertive, and resourceful you don't wait for instructions, you anticipate needs.
• Exceptionally organized and unflappable when plans change (which they will).

Nice-to-Haves

• Background supporting legal, startup, or high-growth execs.
• Tech-fluent: Google Workspace, Slack, Notion, Airtable, Zoom, etc.

Who You Are

• You're a fixer. You make things happen, even when the situation is messy or the instructions are vague.
• You're discreet and polished. You can handle confidential matters and high-profile situations with poise.
• You're a communicator. Clear, concise, and thoughtful whether you're writing an email, confirming a dinner reservation, or explaining a travel hiccup.
• You don't take no for an answer (but you say it nicely) you push things forward, respectfully but persistently.
• You're balanced. You know when to lean in, when to stay flexible, and when to bring solutions, not stress.