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Daley And Associates, LLC.

Executive Assistant - 26845 Job at Daley And Associates, LLC. in Chicago

Daley And Associates, LLC., Chicago, IL, United States, 60290

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Executive Assistant – Chicago Financial Services Firm

A leading global investment management firm is seeking an experienced Executive Assistant to provide high-level administrative support to senior leaders within the Alternatives and Institutional business units in the Midwest region. This role is critical to the success of client engagement efforts and will involve close coordination with internal stakeholders and external institutional clients.

This role is located in Chicago, IL and follows a hybrid work model—four days per week in the office and one day working remote.

Key Responsibilities:

  • Proactively manage complex calendars using Microsoft Outlook
  • Coordinate meetings with institutional clients for portfolio reviews and business development discussions, including room booking, guest access, and catering arrangements
  • Maintain accurate client data and meeting records in Salesforce
  • Assist with the preparation and distribution of regular performance and business reports
  • Organize meeting materials and ensure timely distribution
  • Coordinate travel arrangements, including flights, hotels, and ground transportation
  • Support a variety of departmental and cross-team projects
  • Manage expense reporting through Workday
  • Monitor and manage inboxes as needed
  • Handle other office-related administrative tasks as assigned

Qualifications:

  • Bachelor’s degree required
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Proactive, dependable, and client-service oriented
  • Ability to prioritize effectively and work in a dynamic, fast-paced environment
  • Proficiency with Microsoft Outlook, Word, and Excel

This is a full-time role that offers a base salary up to $85K + bonus. Interested applicants should reach out directly to Kyle Archer at karcher@daleyaa.com.

Seniority level

  • Seniority level

    Mid-Senior level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Staffing and Recruiting

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