JOHNLEONARD is hiring: Executive Assistant #32027 in Boston

Direct message the job poster from JOHNLEONARD

Senior Staffing Consultant passionate about connecting talent with opportunity & empowering people to change their lives

Salary Range: $68K-$70K

Schedule: Monday-Friday | 9-5

About the Opportunity:

Our client, a well-established, woman-owned family business specializing in real estate investment, commercial property management, and rental properties, is seeking a highly skilled Executive Assistant (EA) to support executive leadership and manage critical administrative operations across multiple entities.

This full-time role is ideal for a self-motivated, resourceful, and detail-oriented administrative professional with advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. The position offers a unique opportunity to work within a close-knit team supporting a legacy business with diverse assets, including real estate holdings, trusts, and charitable foundations.

Responsibilities:

Daily Administrative Operations

• Open and sort mail, newspapers, and emails
• Maintain office readiness: lights, coffee, water station, and publications
• Monitor, print, and flag emails for leadership; manage timely follow-up communications
• Maintain and update executive to-do lists, meeting files, and calendar alerts
• Manage supply inventory and place orders

Executive and Property Support

• Provide personalized assistance to executive leadership, including calendar coordination, meeting prep, and internal communications
• Support the Vice President of Development with property-related responsibilities:
• Lease tracking and expiration alerts
• Correspondence with property management teams
• Tenant onboarding and support
• Property email inbox management
• Coordinate with the CEO and team for tasks related to charitable initiatives and document processing

Recurring Tasks

• Weekly and monthly reports, reminders, and memos (e.g., holiday announcements, birthday recognition)
• Handle mailings, memos, and records for internal communications and tenant relations
• Prepare and track charitable foundation communications, donation reports, and end-of-year letters

Requirements

• Proven experience as an Executive Assistant, Administrative Coordinator, or similar role
• Strong organizational and time management skills with the ability to manage multiple tasks across various departments
• Advanced knowledge of Microsoft Office Suite, especially Excel (formulas, sorting, basic analytics)
• High level of discretion when handling confidential information
• Excellent written and verbal communication skills
• Comfortable working in a fast-paced, multi-entity environment with evolving priorities

Why Join Our Client?

• Exceptional Health Coverage and PTO
• Free parking
• Mission-driven initiatives and rewarding community impact

This role is perfect for someone who thrives in a high-responsibility, low-ego environment and is excited to be a right-hand partner to leadership in a dynamic and meaningful business.

Ready to bring structure, efficiency, and initiative to a longstanding real estate business? Apply today!

Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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