Mack & Associates, Ltd. is hiring: Executive/Personal Assistant in Chicago

Overview

An energetic and rapidly growing tech company in Chicago is seeking an Executive Assistant to support four Managing Directors. This is an on-site role in a fast-paced, high-impact environment. The Executive Assistant will be a trusted partner to the leadership team, ensuring they are prepared and effectively supported for success.

Base pay range

$70,000.00/yr - $100,000.00/yr

Responsibilities

• Masterfully manage complex calendars for four Managing Directors, juggling meetings, deadlines, and priorities with finesse
• Serve as a reliable liaison between executives and internal/external stakeholders, ensuring seamless communication
• Prepare polished presentations, meeting materials, and handle sensitive correspondence with discretion
• Coordinate domestic and international travel arrangements, including itineraries and logistics
• Submit and track expense reports accurately and timely
• Assist in executing and tracking special projects and initiatives led by the leadership team
• Plan and support internal and external events, including team meetings, offsites, client engagements, and executive functions
• Maintain a professional, well-organized environment that keeps the leadership team running smoothly

Qualifications

• 5-10 years of experience providing executive-level support in a fast-paced environment; tech industry experience is a plus
• Exceptional communication skills and meticulous attention to detail
• Strong time-management and multitasking abilities with the ability to prioritize under pressure
• Technically proficient with Microsoft Office Suite; experience with Slack, Zoom, and Google Workspace is a plus
• Discreet, dependable, and professional at all times
• Proactive, solutions-focused mindset with a calm demeanor under pressure