Litigation Executive Assistant Job at Pathways Personnel in Palo Alto

Overview

Our client is an AM Law top 10 international powerhouse law firm with more than 3000 attorneys worldwide. They seek a proactive high energy Litigation Executive Assistant to support a fast 3 Attorneys. The hybrid is 3 in office and 2 remote.

Responsibilities

• Manage complex scheduling, calendars, and travel (domestic and international), often with limited direction.
• Prepare legal documents (briefs, pleadings, TOCs / TOAs), correspondence, and handle court filings.
• Assist with trial preparation and ensure compliance with court procedures and rules.
• Support billing and administrative tasks including expense reports, time entry, and invoice processing.
• Coordinate meetings, events, and follow up on action items.
• Monitor and respond to communications, screen calls, and maintain filing systems.

Qualifications

• 10+ years as a Litigation Secretary with employment / labor litigation experience.
• Strong litigation, including e-filing and document formatting, and administrative support background, with some Executive Assistant capabilities.
• Proficient in Microsoft Office and legal software systems (Intapp, Chrome River, etc.).
• Excellent verbal and written communication skills; highly organized with strong attention to detail.

Salary : Up to 120K, depending on experience.