Executive Administrative Assistant Job at Impact Properties Property Management

Overview

Now Hiring: Executive Assistant – Property Management Company

Location: Harlingen, TX

Job Type: Full-Time

Compensation: Based on experience

Impact Properties Property Management is seeking a highly organized and dependable Executive Assistant with prior experience in property management and/or real estate. The ideal candidate must thrive in a fast-paced, high-stress environment and be able to multi-task efficiently while managing competing priorities.

Responsibilities

• Provide direct administrative support to property manager
• Handle incoming calls, messages, emails, and time-sensitive follow-ups with urgency
• Coordinate vendor schedules, maintenance requests, and tenant communications
• Prepare lease agreements, notices, and documentation in accordance with deadlines
• Track open tasks, deadlines, and client updates with minimal supervision
• Maintain organized digital and physical files, invoices, and folders
• Maintain task lists, project deadlines, and status updates without repeated follow-up
• Assist with marketing coordination and property listings
• Juggle multiple assignments without missing details or deadlines

Qualifications

• Minimum 2 years of experience in property management and/or real estate
• Proven ability to multi-task and stay calm under pressure
• Exceptional organizational skills and attention to detail
• Excellent verbal and written communication
• Strong working knowledge of Microsoft Office and property management systems
• Bilingual (English/Spanish) strongly preferred
• Must have reliable transportation and valid driver’s license

To Apply

Submit your resume via LinkedIn or email managerimpact12@gmail.com. Include a brief note on your relevant experience. We look forward to meeting the right candidate who can hit the ground running!

Job Details

Job Type: Full-Time

Work Location: In person

Benefits

• Paid time off