Executive Assistant to Chief Executive Officer Job at in Sheffield in Yorkshire

Executive Assistant – Rotherham Location: Rotherham, Yorkshire and the Humber Salary: £27,000 - £30,000 Annually Source: Venatu Consulting Ltd Job Type: Permanent Overview This vacancy is supporting the MD and Senior Leadership team with all diary management and professional arrangements. The ideal candidate will have previous experience in a similar role where they were extremely organised and had a high level of confidentiality. Duties include Coordinating and servicing meetings, arranging appropriate attendees and room availability Agenda creation for meetings, visits, events Minute taking and creating and monitoring action logs as required Be the first point of contact to welcome and greet visitors Pre-meeting room preparation ensuring a comfortable ambience and that stationery, IT equipment and refreshments are available as required Arrange lunches, accommodation and transport for meetings and other events Preparation of reports, presentations and briefing documents meeting any set deadlines for completion Coordinate travel, event attendance and speaking arrangements for the MD, SLT and other Senior Stakeholders within the wider group Diary management for MD ensuring all personal and professional arrangements are scheduled to avoid conflict Skills & Personal Attributes Excellent organisational and time management skills Stakeholder management experience with the ability to prioritise who comes first Minute / note taking experience Polite telephone manner Presentation and report creation skills Welcoming and friendly by nature with a “nothing is too much trouble” attitude A willingness to offer and share ideas of ways to add value and efficiencies Diary management experience at MD level Experienced Using Microsoft Office including Word, Excel and PowerPoint Microsoft Outlook Teams Note DONSM: At Venatu Recruitment Group, your right to privacy is important to us. By applying for this job, your information will be entered into our recruitment system. This will enable you to register for job alerts, apply for jobs and for us to help you find your next role. To read our full privacy policy please visit our website. Executive Assistant – Sheffield Location: Sheffield, South Yorkshire, UK Salary: £30,000 Annually Source: WhatJobs Posted today Overview Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This is a full-time role with hybrid/remote options as indicated per listing. Requires exceptional administrative skills, discretion, and ability to manage a diverse range of tasks efficiently. Responsibilities Manage complex and dynamic calendars for senior executives, including scheduling meetings and appointments Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries Prepare agendas, minutes, and supporting documents for meetings Handle incoming and outgoing correspondence, emails, and phone calls with professionalism Act as a liaison between executives and internal/external stakeholders Conduct research and prepare reports as requested Manage expense reports and other administrative duties Maintain confidentiality and exercise discretion in handling sensitive information Anticipate executive needs and proactively address potential issues Qualifications Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management Exceptional organizational and time-management skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent written and verbal communication skills Strong interpersonal skills and the ability to build rapport with diverse individuals High level of discretion and confidentiality Ability to multitask and prioritize effectively in a fast-paced environment Adaptability and willingness to take on new challenges Executive Assistant – Sheffield (Remote) Location: Sheffield, South Yorkshire, UK Salary: £30,000 Annually Source: WhatJobs Posted today Overview This fully remote role offers flexibility to manage complex administrative tasks and strategic support from anywhere within the UK. Requires master-level organisation and discretion, with duties spanning calendars, travel, meeting materials, and stakeholder liaison. Responsibilities Manage complex calendars and schedule appointments, meetings, and travel arrangements Coordinate domestic and international travel, including flights, accommodations, and itineraries Prepare and edit correspondence, reports, presentations, and other documents Screen and prioritise incoming communications, including emails and phone calls Act as a gatekeeper, liaising effectively with internal and external stakeholders Organise and manage virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions Conduct research and prepare briefing materials for meetings and events Manage special projects and initiatives as assigned by executives Maintain confidential files and records with a high degree of discretion Handle expense reporting and other administrative duties as required Anticipate executive needs and proactively address potential issues Support event planning and logistics for virtual and in-person engagements Qualifications Proven experience as an Executive Assistant or in a similar high-level administrative support role Exceptional organizational and time-management skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools Excellent written and verbal communication skills Ability to handle confidential information with utmost discretion Strong problem-solving and decision-making capabilities Proactive and resourceful, with the ability to work independently Experience managing complex international travel and calendars Familiarity with project management principles is a plus Executive Assistant – Sheffield (On-site) Location: Sheffield, South Yorkshire, UK Salary: £32,000 - £35,000 Annually Source: WhatJobs Posted 3 days ago Overview Our client is looking for a highly organised, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership. This on-site role requires exceptional administrative and interpersonal skills to ensure the smooth operation of the executive office. Responsibilities include managing calendars, coordinating meetings and appointments, arranging travel itineraries, preparing reports and presentations, and maintaining professional relationships with stakeholders. Responsibilities Managing complex calendars and coordinating meetings and travel Arranging travel itineraries and preparing meeting materials Gatekeeping and screening communications Handling confidential information with discretion Liaising with internal and external stakeholders Expense reporting and processing invoices Supporting events and special projects as needed Qualifications Proven experience as an Executive Assistant or similar administrative role Exceptional organizational and time-management skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent written and verbal communication skills Discretion and confidentiality Ability to multitask and prioritize in a fast-paced environment Experience with travel coordination and expense management Executive Assistant – Sheffield (CEO-focused) Location: Sheffield, South Yorkshire, UK Salary: £30,000 Annually Source: WhatJobs Posted 1 day ago Overview Our client seeks a highly organized, proactive, and discreet Executive Assistant to support the CEO. Fully remote or hybrid options apply, with emphasis on calendar management, meeting coordination, travel arrangements, and confidential document handling. Key Responsibilities Manage complex calendars, schedule meetings, and coordinate travel Prepare agendas, minutes, and follow-up actions Screen emails, calls, and mail; gatekeep as needed Prepare reports, presentations, and documents Liaise with stakeholders and manage confidential information Process expense reporting and invoices Qualifications Proven experience supporting senior leadership (C-level) Exceptional organizational and time-management skills Proficiency in Microsoft Office Suite and Google Workspace Excellent written and verbal communication Discretion and confidentiality Ability to multitask and work under pressure Experience with remote collaboration tools Further listings include multiple Senior Executive Assistant roles across Sheffield and S1 postcodes. These entries describe similar responsibilities (calendar management, travel, meeting coordination, confidential administration) and require high levels of professionalism, discretion, and strong IT skills. All roles emphasize supporting senior leadership, whether remote or on-site, with varying degrees of hybrid/onsite requirements. Executive Assistant – Other Locations Additional postings include Senior Executive Assistant roles in S1 1HE, S1 4QB, and S66 8HL areas, all within Sheffield/Rotherham, offering salaries up to £40,000 Annually. These listings reiterate core duties: calendar management, travel coordination, meeting preparation, gatekeeping, confidentiality, and stakeholder liaison, with a strong emphasis on proactive problem-solving and professionalism. EEO and Privacy At Venatu Recruitment Group, your privacy is important. By applying, your information is entered into our recruitment system to enable job alerts and applications. For full details, consult the privacy policy on the Venatu website. #J-18808-Ljbffr